Coordinator, Faculty Support

INSEAD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading business school in Singapore is seeking a Faculty Support Coordinator to provide high-quality administrative support to faculty members. This role involves organizing course-related tasks, managing calendars, and coordinating events. Candidates should have 3-5 years of experience in administrative support, preferably within higher education. Strong English communication skills and excellent organizational abilities are essential. This is a permanent, full-time position with immediate availability.

Qualifications

• 3 - 5 years of working experience in an administrative support role, preferably in a higher education environment.
• Excellent level of English in both written and verbal communication.
• Highly flexible and adaptable with strong interpersonal skills.

Responsibilities

• Provide high-quality administrative, technical, and course-related support to faculty.
• Manage complex calendars, schedule meetings, and support travel arrangements.
• Organise and facilitate on and off-campus events logistics.

Skills

Organisational skills

Interpersonal skills

Communication skills

Initiative

Flexibility

Computer skills

Education

Diploma or administrative degree

Job description

Our Faculty Admin and Support Team provides vital support to our dedicated faculty members. The team of committed and experienced professionals enables faculty to focus on their core areas of expertise by efficiently managing administrative tasks and creating a seamless operational environment.

We are currently accepting applications for a Faculty Support Coordinator position in the Faculty Administration and Support Department. This is a permanent, full time contract, starting as soon as possible and to be based at our Asia (Singapore) campus at One-North.

About the Job

You will provide high-quality administrative, technical, and course-related support to a group of Faculty, facilitating their teaching and research. This involves performing specific work requirements for faculty members, whilst reporting administrative matters to the Area Manager. You must organise and complete a high volume of work, reconcile conflicting demands, prioritise varied and often last‑minute requests and ensure that all deadlines are respected. Apart from the Faculty, you will also work closely with the students, other internal and external stakeholders.

Your Responsibilities

Teaching/Course Coordination

• Course preparation: course website creation, copyright clearance, zoom links set-up
• Course support during class: exercises and simulation preparation, online surveys, class attendance, management of multiple course websites
• Coordination with speakers, tutors, teaching assistants, students, graders, campus teams
• Post‑course requirements: exam grades and data reporting, video recordings editing

Office Administration

• Manage multiple complex calendars, schedule meetings
• Provide wide range of support including travel arrangements, expense reports, proofread documents
• Manage personal Faculty websites and biographies
• New Faculty integration on campus

Conference & Research

• On and off‑campus events logistics: travel arrangements, room set‑up, accommodation reservation, group activity organisation, catering, budget request
• Format research documents: cases, papers, academic articles and books
• Submission and proofread articles according to journal guidelines
• Coordinate travel arrangements for faculty, invited visiting scholars and research assistants

Additional responsibilities

• Area Seminars: organise the guest speaker(s) visits, responsible for logistics (IT, multimedia, room booking, campus services, catering and travel arrangements)
• Coordination between Faculty members and the Executive Education team
• Prepare and send recommendation letters for graduating PhD students

Requirements

• 3 - 5 years of working experience in an administrative support role, preferably in a higher education environment
• A diplomaor an administrative degree
• Excellent level of English in both written and verbal communication
• Excellent organisational skills and attention to detail
• Highly flexible and adaptable with strong interpersonal and communication skills
• Sense of initiative and pro‑activeness
• Ability to prioritise, set and meet deadlines
• Excellent team spirit and player, with ability to work autonomously
• Excellent computer skills
• Able to work in an international and global work environment