Commercial Admin Executive

HIRO ENGINEERING PTE. LTD.; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

HIRO ENGINEERING PTE. LTD. is seeking an administrative professional in Singapore to prepare price quotations, process POs, draft reports, and handle billing for completed jobs. The role also covers records accuracy, AR/collections, AP support, and compliance documentation.

The successful candidate will work independently within a team, demonstrate integrity and accountability, and be proficient in MS Office tools. Singaporean/PR preferred.

Qualifications

• Ability to work independently and collaboratively within a team.
• Proficient in MS Excel, Word and PowerPoint.
• Positive attitude and willingness to learn.
• Demonstrate integrity, honesty, responsibility and accountability.

Responsibilities

• Prepare and issue price quotations to customers/clients.
• Generate, process and follow up purchase orders (POs).
• Draft job reports and related documentation.
• Initiate and process billing/invoicing for completed jobs or services.
• Ensure records accuracy.
• Monitor accounts receivable and collections.
• Assist in accounts payable administration, including invoice checking and verification.
• Track and monitor validity dates of certificates and licenses for compliance.
• Prepare and submit documentation to authorities as required.
• Support planning and coordination of company events; provide direct support to management.
• Undertake other ad hoc duties and projects as assigned.

Skills

Independent work

MS Excel

MS Word

MS PowerPoint

Positive attitude

Integrity & accountability

Job description

Key Responsibilities

• Prepare and issue price quotations to customers/clients
• Generate, process and follow up Purchase Orders (POs)
• Draft job reports and related documentation
• Initiate and process billing/invoicing for completed jobs or services
• Ensure records accuracy.
• Monitor accounts receivable/ collections.
• Assist in Accounts Payable (AP) administration, including invoice checking and verification
• Track and monitor validity dates of company/regulatory certificates and licenses to ensure ongoing compliance
• Prepare and submit documentation to relevant authorities as required
• Support planning and coordination of company eventsProvide direct support to the management.
• Undertake other ad hoc duties and projects as assigned

Requirement

• Ability to work independently and collaboratively within a team.
• Proficient in Microsoft Excel, Microsoft Word and Microsoft Power Point.
• Positive attitude and willingness to learn.
• Demonstrate workplace integrity and uphold respect, honesty, responsibility and accountability.

** Singaporean/ PR only.