Administrative Executive (Ref 24595)

JOBLINE RESOURCES PTE. LTD.; Singapore; On-site; SGD 2,400 - 4,200; Full time

Job summary

JOBLINE RESOURCES PTE. LTD. is seeking an experienced administrative support professional to handle order processing and related paperwork in a dynamic IT environment.

You will coordinate with internal stakeholders, manage documentation from DO to invoices and credit notes, assist in logistics arrangements, and ensure timely delivery and accurate inventory updates. Strong MS Office skills, knowledge of sales order processing, and basic accounting are essential, with the ability to work

Qualifications

• Degree or Diploma with at least 3 years' admin support/clerical experience.
• Experience in sales coordination, preferably IT industry.
• Proficient in MS Office (Outlook, Excel, Word, PowerPoint).
• Knowledge of Sales Order Processing.
• Knowledge in simple accounting.
• Able to work with internal and external stakeholders.
• Able to work independently or in a team.
• Strong analytical and problem-solving skills.
• Excellent organizational and multitasking abilities.
• Able to work under pressure and meet deadlines.

Responsibilities

• Gather, prepare and validate documents to submit for order logging
• Maintain accuracy of orders
• Prepare DO, Invoice, Debit note and Credit note
• Work with various internal stakeholders for different process
• Assist in logistics arrangements for delivery
• Inventory update
• Resolve issue with vendor on DO & invoice discrepancy
• Manage different types of document to ensure it is received and kept accordingly
• Prepare and gather information & documents for Vendor Account & Customer Account creation
• Manage order from processing till order closure
• Responsible for festive orders such as mooncakes, hampers, flowers for customers and preparing of greeting cards
• Working on simple report
• Any other ad-hoc duties as required or assigned

Skills

MS Office

Sales Order Processing

Analytical thinking

Problem solving

Multitasking

Education

Degree / Diploma

Tools

MS Office Suite

Job description

Responsibilities

• Gather, prepare and validate documents to submit for order logging
• Maintain accuracy of orders
• Prepare DO, Invoice, Debit note and Credit note
• Work with various internal stakeholders for different process
• Assist in logistics arrangements for delivery
• Inventory update
• Resolve issue with vendor on DO & invoice discrepency
• Manage different types of docuemnt to ensure it is received and kept accordingly
• Prepare and gather information & documents for Vender Account & Customer Account creation
• Manage order from processing till order closure
• Responsible for festive orders such as mooncakes, hampers, flowers for customers and preparing of greeting cards
• Working on simple report
• Any other ad-hoc duties as required or assigned

Requirements

• Degree / Diploma with at least 3 years working experience in administrative support/general clerical/administrative duties/sales coordination, preferably in the IT industry
• Knowledge in MS office (outlook , Excel , word , Powerpoint)
• Kowledge in Sales Order Processing
• Knowledge in simple accounting
• Able to work with both internal and external stakeholder
• Able to work independently or within a team
• Possess analytical and problem solving skills
• Excellent organizational and multitasking skills
• Able to work under pressure on strict deadlines

Licence no: 12C6060