Admin cum Accounts Support

THE WOODCRAFTERS PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

THE WOODCRAFTERS PTE. LTD. in Singapore seeks an Administrative & Accounts Support to manage daily admin tasks, invoices, and Xero data entry. You will coordinate with suppliers, customers and internal teams, maintain records and assist with GST reporting.

Candidates with 1–2 years of admin experience or fresh graduates are welcome; familiarity with Xero is an advantage. Located in the WEST near Sunview Road, the role requires diligence and the ability to work independently.

Qualifications

• Min 1–2 years of administrative experience; fresh graduates welcome.
• Basic accounting principles and bookkeeping knowledge.
• Proficient in Microsoft Word & Excel; good communication skills.

Responsibilities

• Handle daily administrative tasks including filing, scanning, and reports preparation.
• Assist with invoicing, payments, and data entry into Xero; support accounts payable/receivable.
• Coordinate with suppliers, subcontractors, and internal teams; maintain accurate records.

Skills

Administrative

Accounting

Xero

MS Office

Communication

Education

GCE O Level/ITE in accounting

Tools

Xero

Job description

1. Administrative Support

• Answering and directing phone calls, managing correspondence and emails
• Managing general administrative tasks including filing, scanning, photocopying and monthly reports preparation
• Oversee compliance with statutory reporting and filing requirements e.g. CPF, IRAS, MOM, NS, IRAS and all other government-related matters
• Familiar with MOM pass applications, renewals and issuance
• Familiar with ISO audits and document preparation
• In-charge of Company Insurance (FWMI, WICA, H&S, Vehicles etc.)
• Coordinate office supplies and stationeries
• Process staff claims and leave applications and maintain all records in well-organised manner
• Calculation of workers monthly wages
• Maintain workers record (esp. Passes &Training expiry dates)
• Monitor workers dormitory assignments
• Assist with preparing purchase orders, delivery orders, and other documents
• Coordinate and follow-up with suppliers, subcontractors, customers, and site personnel when required
• Assist management and project teams (Sales & Operations) with daily administrative tasks
• Perform other ad-hoc administrative duties as assigned

2. Accounts Support

• Assist with daily accounting transactions and data entry into Xero accounting software
• Prepare and issue invoices, quotations, and payment documents
• Assist with accounts payable and accounts receivable
• Follow up on outstanding payments and assist with payment processing
• Maintain proper filing of accounting documents
• Assist in preparing monthly accounts and reports
• Liaise with suppliers, customers, and relevant departments on billing matters
• Project Costing and upkeep, monitor for progress claim and Retention
• Carry out projection of monthly overall expenses
• Handle quarterly GST reporting and queries
• Generate monthly report on Sales/Collections/Management
• Prepare monthly bank reconciliation & follow-up on the unreconciled items
• Assist in preparation of yearly financial statements and support to audit inquiry
• Support the Accounts Manager with other accounting duties as required

3. Job Requirements

• Willing to work in the WEST (Sunview Road)
• Min.1-2 years of administrative working experience but fresh entry level are welcome to apply
• Min. GCE O Level / ITE Cert in accounting or equivalent.
• Computer literate and proficient in Microsoft Office especially Word & Excel
• Knowledge of basic accounting principles and bookkeeping
• Experience with Xero accounting software is an advantage
• Able to communicate effectively with colleagues,suppliers, subcontractors, and foreign workers
• Strong attention to detail and accuracy in documentation
• Able to work independently and manage multiple tasks withgood time management skills
• Willing to learn and take on additional responsibilities