Administrative Executive

CRAFT UNION PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Benefits offered by this job

Competitive base salary with bonuses

Medical and health benefits

Structured working hours

Career growth opportunities

Job summary

Craft Union Pte Ltd in Singapore is seeking an Administrative Executive to manage back-office operations, including invoicing, filing, and daily admin tasks. The role requires strong organizational skills, attention to detail, and the ability to work with finance and operations teams.

The ideal candidate will handle billing, document control, and cross-departmental support, ensuring audit readiness and smooth office functioning.

Qualifications

• Proficient in Microsoft Office (Word, Excel) and basic accounting/ERP software.
• Strong organization and time-management abilities with an eye for accuracy.

Responsibilities

• Invoicing & Billing Support: Generate and issue customer invoices, DOs, credit notes, and purchase orders accurately and promptly.
• Document Management & Filing: Maintain systematic physical and digital filing systems for contracts, invoices, supplier records, and operational documents.
• General Office Administration: Handle daily administrative tasks, calls, emails, and inquiries; manage office supplies and pantry stock; process expense claims and data entry.
• Cross-Departmental Support: Collaborate with Sales, Logistics, and Procurement to resolve order discrepancies and support management meetings.

Skills

Organization

Time management

Communication

Tools

Microsoft Office

ERP software

Job description

About Craft Union Pte Ltd

At Craft Union Pte Ltd, we specialize in the B2B supply and distribution of high-quality provision goods to commercial clients across Singapore. As our business continues to grow, we are looking for an organized, detail-oriented Administrative Executive to keep our back-office operations running smoothly and efficiently.

Key Responsibilities

• Invoicing & Billing Support:

  • Generate and issue customer invoices, delivery orders (DOs), credit notes, and purchase orders accurately and promptly.

  • Verify billing details against sales orders and delivery records before dispatching.

  • Assist the finance team with basic accounts receivable (AR) follow-ups and payment matching.

• Document Management & Filing:

  • Maintain systematic physical and digital filing systems for company contracts, invoices, supplier records, and operational documents.

  • Ensure full document compliance and audit readiness.

• General Office Administration:

  • Handle daily administrative tasks, incoming calls, emails, and general customer/supplier inquiries.

  • Manage office supplies inventory, pantry stock, and general facility maintenance requests.

  • Assist in processing expense claims, data entry, and incoming/outgoing mail or courier services.

• Cross-Departmental Support:

  • Work closely with the Sales, Logistics, and Procurement teams to resolve order discrepancies or administrative delays.

  • Provide ad-hoc administrative support for management meetings or special company projects as needed.

Requirements

• Skills:

  • Proficient in Microsoft Office (Word, Excel) and basic accounting/ERP software.

  • Strong organization and time-management abilities with an eye for accuracy.

• Attributes:

  • Reliable, proactive, and able to work independently as well as part of a team.

  • Good written and verbal communication skills.

What We Offer

• Competitive base salary with performance bonuses.

• Medical and health benefits.

• Stable, supportive office environment with structured working hours.

• Clear opportunities for career growth within the company.