Admin Executive

L E CONSTRUCTION & ENGINEERING PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

L E CONSTRUCTION & ENGINEERING PTE. LTD. in Singapore is seeking an experienced administrator/secretary to support Directors and manage government-grade processes.

You will handle correspondence, document drafting, attendance, engagement programs, and coordinate with agencies for grants and certifications. The role requires strong English communication, multitasking ability, and familiarity with regulatory grants and HRM systems.

Qualifications

• Candidate must have strong interpersonal and communication skills.
• Excellent English, written and spoken.
• Able to work in a fast-paced commercial environment.
• Experience liaising with government agencies is a plus.

Responsibilities

• Provide administrative and secretarial support to Directors.
• Compose and edit letters, memos, documents and emails with timely follow ups.
• Manage staff attendance, leave, and engagement programmes.
• Oversee corporate insurance coverage and compliance with regulations.
• Monitor and renew company certifications with government bodies.
• Assist with government workforce surveys and initiatives.
• Coordinate ISO9001 & ISO45001 audits.
• Organize company events and corporate affairs.
• Manage facilities, vehicles, admin software, stationery, and pantry.
• Liaise with government agencies (BCA, ESG, IMDA) and grant portals.
• Prepare, submit, and track government grant applications (PSG, EDG, Green Mark).
• Ensure compliance with construction, tech adoption, and SME development policies.
• Handle ad-hoc duties as assigned.

Skills

Interpersonal skills

Communication skills

English proficiency

Teamwork

Education

GCE O/N/Diploma

Tools

MS Office

Info-Tech Cloud HRM

Business Grants Portal

Job description

JOB RESPONSIBILITIES

• Provide administrative and secretarial support to Directors.

• Compose and edit letters, memos, documents, emails and ensure follow up with those that require answers, response and written replies.

• Manage staff attendance (Info-tech), leave, cohesion activity and employee engagement programmes.

• Manage the corporate insurance to ensure valid coverage.

• Monitor and renew company certification with government bodies.

• Attend and respond to government workforce survey and other initiatives.

• Coordinate on ISO9001 & ISO45001 audits.

• Manage the Company events, activities and other corporate affairs matters.

• Manage office facilities, company vehicles, admin software, stationery, and pantry supplies with vendors.

• Liaise with government agencies, including but not limited to the Building and Construction Authority (BCA), Enterprise Singapore (ESG), Infocomm Media Development Authority (IMDA), and other relevant bodies.

• Coordinate and manage the preparation, submission, and tracking of government grant applications such as the Productivity Solutions Grant (PSG), Enterprise Development Grant (EDG), Green Mark Incentives, and other relevant schemes.

• Ensure full compliance with government regulations, policies, and frameworks related to construction, technology adoption, and SME development.

• Any other ad-hoc duties as and when assigned.

JOB REQUIREMENTS

1. Candidate must possess at least GCE 'O' / 'N' Level / Diploma.

2. At least 3 years of experience in managing commercial business matters within a fast-paced environment, including 2-3 years of direct experience liaising with government agencies (especially BCA) or handling government grant applications.

3. Experience working with INFO-TECH CLOUD HRM System.

4. Proficient in Microsoft Office and comfortable using online platforms such as the Business Grants Portal and similar digital systems.

5. Good interpersonal & communication skills to handle all levels of staff.

6. Resourceful, proactive and initiative.

7. Good team building and positive mindset.

8. Meticulous in details and good analytical skills.

9. Bilingual with Excellent command in spoken & written English.

10. Strong familiarity with Singapore's regulatory and grant landscape, including schemes from ESG, IMDA, and BCA.