Children Ministry Assistant - Volunteer Management, Admin and Operations

Gospel Light Christian Church; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A local Christian church in Singapore is seeking an organized and communicative individual to support the Children’s Ministry by managing operations, volunteers, and events. The ideal candidate will have strong administrative skills, be proficient in digital tools, and be available on Sundays and special occasions. This role is essential in ensuring a smooth and safe ministry environment, allowing leaders and volunteers to focus on gospel-centered discipleship.

Qualifications

• Able to work on Sundays, Christmas and Good Friday.
• Experience in operations, coordination, or event management.
• High attention to detail and ability to manage multiple tasks.

Responsibilities

• Oversees ministry operations and alignment to the church’s vision and mission.
• Sends updates and announcements to volunteers and parents.
• Manages ministry calendar and reminders for key events.

Skills

Strong communication skills

Organizational skills

Digital tools proficiency

Event management

Comfortable with digital tools

Tools

Google Workspace

Spreadsheets

Communication apps

Job description

Reports to: Senior Pastor and Children Ministry Leader

Supports: Children’s Ministry Leader, Assistant Leader, and Volunteer Teams

Purpose: To support the Children’s Ministry through strong administrative, operational, and communication systems that enable smooth, safe, and efficient ministry functioning — freeing leaders and volunteers to focus on gospel-centered discipleship.

Overall

1. Oversees ministry operations and alignment to the church’s vision and mission
2. Oversees and manages the volunteer team to ensure healthy gospel-centered team culture
3. Ensures ministry is organized, resourced and ready for service

Core Responsibilities

Communication & Coordination

1. Send weekly updates, reminders, and announcements to volunteers and parents
2. Manage parent communications (sign-ups, follow-up messages, forms)
3. Manage ministry communication platforms (WhatsApp groups, Zoom meetings)
4. Coordinate with other ministries for shared resources or support

Administration & Scheduling

1. Oversees weekly rosters and provide volunteers with ready resources (materials, AV equipment, IT support) across all age groups (Playgroup, Preschool, Primary & Special Needs team)
2. Manage ministry calendar and reminders for key events and meetings and ensure timely announcements to parents, volunteers and children
3. Manage registrations, feedback forms for children’s service and events
4. Coordinate lesson folders, digital resources and volunteer access according to their teams and age groups (Playgroup, Preschool, Primary)

Operations & Logistics & Event Management

1. Oversee logistics for Sundays and special events (e.g. KBC, Good Friday, Christmas, Carnivals).
2. Ensure teaching materials, supplies, IT & AV equipment are well-maintained, ready for sessions.
3. Manage and plan operations, volunteers and people movement for special events (e.g. Kids Bible Camp, Church Camp, Good Friday, Christmas, Carnivals, K2/P6 graduation, Volunteers Appreciation).
4. Manage procurement and resource inventory (crafts, vests, welcome packs)
5. Track and report ministry expenses in coordination with Finance.

Data & Record Management

1. Maintain attendance, visitor, and volunteer databases.
2. Compile reports and ministry metrics for leadership reviews.
3. Support evaluation and follow-up processes after events.
4. Maintain digital knowledge base and archives for ministry continuity.

Safety, Compliance & Risk Management

1. Ensure implementation of child-protection policies and safe ministry practices.
2. Track volunteer screening, background checks, and training compliance.
3. Manage incident reporting and emergency procedures.
4. Support ministry readiness through checklists and SOPs

Span of care

1. Meets regularly with volunteers to prepare for Children’s services and events

Requirements

• Able to work on Sundays, Christmas and Good Friday
• Strong communication skills to liaise with volunteers and parents.
• Comfortable with digital tools (Google Workspace, spreadsheets, communication apps)
• Strong organizational and administrative skills.
• Experience in operations, coordination, or event management.
• High attention to detail and ability to manage multiple tasks.

Other Expectations

• Exhibits professionalism and a conscientious work ethic
• Willingness and ability to work at a fast pace with composure and flexibilityAwareness of the need for confidentiality
• Attention to details with an eye for excellence.
• Should be a self-starter
• Able to multi-task and prioritize projects
• Endorse and support the local church and her mission.