CEO Office Executive Assistant Discreet Scheduler

ALLINTON ENGINEERING & TRADING PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

ALLINTON ENGINEERING & TRADING PTE. LTD. is seeking an organised, discreet Executive Assistant to the CEO Office to provide executive, administrative and coordination support in Singapore.

The role includes managing the CEO's schedule, coordinating meetings and follow-ups, and liaising with internal and external stakeholders on behalf of the CEO. The successful candidate will handle confidential correspondence and documentation and assist with personal administrative matters as appropriate,

Qualifications

• Diploma or equivalent in Business Administration or related discipline.
• Minimum 2 years of relevant experience in Executive Assistant, Personal Assistant, Secretary or Office Administration.
• Strong organisational and time-management skills; excellent written and verbal communication.

Responsibilities

• Manage the CEO's calendar, appointments and schedules.
• Coordinate internal and external meetings, room arrangements and logistics.
• Prepare meeting agendas, briefing materials and relevant documents; attend meetings as required.
• Handle confidential correspondence and documentation; ensure appropriate routing and follow-up.
• Coordinate CEO travel arrangements, itineraries and related logistics.
• Liaise with Directors, Heads of Department, employees, customers, suppliers and other stakeholders on behalf of the CEO.
• Maintain filing and document management systems; assist with management meetings and corporate events.

Skills

Executive support

Calendar management

Communication

Discretion

Time management

Education

Diploma or equivalent in Business Administration

Tools

Microsoft Office

Job description

ALLINTON ENGINEERING & TRADING PTE. LTD. is seeking an organised, discreet Executive Assistant to the CEO Office to provide executive, administrative and coordination support in Singapore.

The role includes managing the CEO's schedule, coordinating meetings and follow-ups, and liaising with internal and external stakeholders on behalf of the CEO. The successful candidate will handle confidential correspondence and documentation and assist with personal administrative matters as appropriate,