Strategic Executive Assistant to Group CEO

ETONHOUSE EDUCATION CENTRE PTE. LTD.; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

ETONHOUSE EDUCATION CENTRE PTE. LTD. seeks an accomplished Executive Assistant to provide high-level administrative and operational support to the Group CEO.

You will act as a trusted partner, coordinating priorities, executive communications, cross-functional initiatives, and maintaining strict confidentiality. Key responsibilities include managing the Group CEO's calendar and travel, preparing meeting materials, coordinating board and leadership meetings, and handling sensitive information

Qualifications

• Bachelor's degree in any related field required.
• 8–10 years of experience supporting C-suite executives, preferably a CEO or Group CEO.
• Experience in multinational corporations or regional organizations.
• Experience working with Board members and senior executives.
• Meticulous and strong organizational skills.
• Mature, independent and results-oriented.
• Strong communication and interpersonal skills.
• Versatile and able to work with ambiguity.
• Able to work in a fast-paced environment and handle high levels of pressure.
• Professional Executive Assistant certification is an advantage.

Responsibilities

• Manage the Group CEO's complex calendar, appointments, travel schedules, and business priorities.
• Coordinate internal and external meetings, ensuring agendas, presentation materials, and briefing documents are prepared in advance.
• Prioritise and manage incoming correspondence, emails, and requests, ensuring timely responses and follow-up.
• Track action items arising from meetings and ensure timely completion by relevant stakeholders.
• Handle confidential information with the highest level of discretion and professionalism.
• Serve as the primary point of contact between the Group CEO and internal/external stakeholders.
• Build strong working relationships with Board members, senior executives, business partners, and key customers.
• Coordinate executive visits, leadership meetings, and corporate events.
• Represent the Executive Office professionally while maintaining exceptional service standards.
• Prepare meeting agendas, minutes, resolutions, and follow-up action trackers.
• Coordinate logistics, including venues, travel arrangements, accommodation, and hospitality.
• Ensure timely circulation of meeting materials and documentation.
• Coordinate travel arrangements, including visas, itineraries, accommodations, and transportation.
• Coordinate the EtonHouse student overseas trip with EtonHouse China HQ.

Skills

Executive support

C-suite support

Stakeholder management

Meeting management

Travel coordination

Confidentiality

Communication

Organizational skills

Ambiguity handling

Pressure management

Education

Bachelor's degree

Job description

ETONHOUSE EDUCATION CENTRE PTE. LTD. seeks an accomplished Executive Assistant to provide high-level administrative and operational support to the Group CEO.

You will act as a trusted partner, coordinating priorities, executive communications, cross-functional initiatives, and maintaining strict confidentiality. Key responsibilities include managing the Group CEO's calendar and travel, preparing meeting materials, coordinating board and leadership meetings, and handling sensitive information