Executive Office Manager & CEO Support Lead

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

AMBITION GROUP SINGAPORE PTE. LTD. is seeking an experienced, detail-oriented executive assistant to provide comprehensive support to the CEO and senior management in Singapore. The role covers calendar and travel coordination, office operations, vendor management, and event logistics.

You will manage reception, coordinate onboarding for new hires, and oversee facilities-related services while maintaining discretion and professionalism in a fast-paced environment.

Qualifications

• Minimum 5 years of experience providing executive-level administrative support.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced, high-pressure environment.
• Proven ability to work independently with sound judgment, discretion, and problem-solving capabilities.
• Highly detail-oriented, proactive, and solutions-focused.

Responsibilities

• Managing In-Office Experience
• Provide dedicated executive and administrative support primarily to the CEO, with additional support to the CIO, CFO and visiting senior management.
• Oversee reception and visitor check-in and manage relationships with service providers (catering, supplies, maintenance).
• Provide travel, accommodation and expense support
• Owning and developing vendor relationships across catering and office maintenance, and coordinating maintenance works and services
• Serve as a contact point for events and meetings, managing setup requirements, and providing hands-on support for events, room configurations, deliveries, and mail.
• Coordinate the office setup for new starters, including access cards, photos, desk allocation, stationery and lunch-ordering arrangements where applicable.
• Maintaining office and pantry supplies, keeping the space well-stocked and presentable
• Coordinate office events with business stakeholders.
• Support events through venue bookings, catering, room setup and logistics.
• Coordinate invoice processing and vendor payments
• Support corporate card reconciliations, office expenditure tracking and month-end reporting as required.
• Other ad hoc duties as assigned

Skills

Organizational skills

Independent work

Discretion

Detail-oriented

Job description

AMBITION GROUP SINGAPORE PTE. LTD. is seeking an experienced, detail-oriented executive assistant to provide comprehensive support to the CEO and senior management in Singapore. The role covers calendar and travel coordination, office operations, vendor management, and event logistics.

You will manage reception, coordinate onboarding for new hires, and oversee facilities-related services while maintaining discretion and professionalism in a fast-paced environment.