Buyer Assistant (Contract 6 months)

TOYS'R'US (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading toy retail company in Singapore is seeking a Buyer Assistant to provide administrative support, manage vendor relationships, and handle marketing initiatives. The ideal candidate should have a diploma in Retail or Business, preferably with one year of retail experience, and possess advanced Microsoft Office skills. A strong interest in toys and good communication skills are also essential for success in this role.

Qualifications

• Preferably one year experience in retail.
• Interested in toys/juvenile products.
• Able to work under pressure in a fast-paced environment.

Responsibilities

• Provide administrative support to a Buyer.
• Manage creation and maintenance of SKN information.
• Analyze aged inventory reports.

Skills

Intermediate to advanced Microsoft Office Skills

Good communication skills

Meticulous and good numerical sense

Ability to multi-task

Resourceful and good team player

Education

Diploma in Retail / Business or equivalent

Job description

Overview

The role of the Buyer Assistant is to provide administrative support to a Buyer and manages a wide variety of tasks related to the products in their defined categories. The Buyer Assistant plays a key role in the activation of marketing and operational initiatives and is a key point of contact for both internal and external stakeholders.

Category Maintenance

• Manage the creation and maintenance of SKN information in the system accurately.
• Manage Price changes – mark ups, mark downs, new everyday retails, clearance.
• Manage product recalls and compliance orders.

Credit Allowance & Vendor Management

• Compile Vendor data for setup and update system to reflect any changes in Vendor trading terms.
• Maintain Funding spread sheet, coordinate Credit Allowance process, maintain CA Database and follow up for approvals where required.
• Investigate and resolve vendor price and invoice discrepancies.
• Attend and note take at vendor meetings.
• Negotiate with Vendor to secure trading terms and funding as required.

Marketing – Catalogues, Campaigns and Special Deals

• Work with Inventory Control to ensure stock availability and respond with urgency to any Inventory changes.
• Maintain, update and review catalogue proofs on a weekly basis to verify item image, pricing, financials, and other details.
• Update Promotional Database with correct information for Catalogues, EDM, Flyers, Press Ads and other Temporary Price Change campaigns.
• Investigate and rectify any promotional Price discrepancies.
• Analyse Post-Campaign reporting including inventory levels by week of the promotion.
• Market research on prices and catalogues.
• Acquire and save all product images for marketing usage and acquiring samples for photography as required.
• Suggest product offers and projections for promotional campaigns.
• Review submissions for Accounting issues – keep track of products in promotional offers, particularly in back-to-back promotions to ensure compliance with legislative requirements and escalate concerns with urgency.
• Create and maintain Vendor promotional plans.
• Create item submissions for flyers and catalogues on behalf of Buyer where required.

Store Communications and Store Planning

• Develop and submit information for Store Bulletins, clarifying details of weekly promotional deals, price changes, sales assistance material, ranging, visual merchandising etc.
• Liaise with stores as a main point of contact regarding category queries including top and bottom sellers; customer queries; visual merchandising; price changes and discrepancies, spare parts or product concerns; non-scanning items, catalogue/promotions queries.

General Reporting and Administrative support

• Analyze Aged Inventory reports and suggesting mark downs/new retails.
• Complete and update Product safety and Compliance checking processes as required.
• Manage samples as required by Buyer.
• Leading or supporting other projects and duties as required from time to time.

Job Requirements

• Diploma in Retail / Business or equivalent.
• Preferably one year experience in retail.
• Intermediate to advanced Microsoft Office Skills.
• Meticulous and good numerical sense.
• Good communication skills.
• Interested in toys/juvenile products, resourceful and a good team player.
• Able to multi-task and work under pressure in a fast-paced environment.