Building Facilities Technical Support

NATIONAL UNIVERSITY OF SINGAPORE; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A prominent educational institution in Singapore seeks a Facilities Manager responsible for providing operational support and coordinating maintenance within the School of Computing. The ideal candidate will have at least 5 years of experience in facilities and project management, excellent organizational skills, and a strong understanding of workplace safety. This role includes managing event logistics, maintaining the premises, and ensuring compliance with safety regulations. A diploma in Facilities Management or equivalent experience is preferred.

Qualifications

• Minimum of 5 years of experience in building and facilities management.
• Experience in project management and event support is preferred.
• Strong understanding of mechanical and electrical systems.

Responsibilities

• Provide facilities-related support and maintenance.
• Manage event logistics and operational support.
• Conduct fire safety checks and drills.

Skills

Facilities management

Project management

Event logistics

Communication skills

Problem-solving

Education

Diploma or degree in Facilities Management or related field

Tools

AutoCAD

Microsoft Office Suite

Job description

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The ideal candidate will be responsible for providing general BuildFac services and operational support, including card access management, carrying out project‑based initiatives, and overseeing maintenance works related to building infrastructure within the School of Computing (SoC). The role also includes coordinating all maintenance activities with NUS Campus Asset Management to ensure a well‑maintained and efficiently operated SoC environment.

Additionally, the incumbent will manage event logistics and provide operational support across various event venues within NUS‑SoC. The candidate should possess a strong background in facilities management, supported by project management skill, and a good knowledge of workplace safety practices and fire safety requirements.

Duties & Responsibilities

General

• Provide and maintain Building Facilities‑related support, services, and maintenance, including day‑to‑day operations and event coordination within SoC premises.
• Maintain cleanliness and upkeep of premises.
• Conduct and coordinate fire safety checks and drills.
• Perform systems administration (e.g., maintenance, troubleshooting, operation) on door‑access system and manage key with proper access control to ensure physical security.
• Track and manage BuildFac‑related job ticket/request systems.
• Ensure accurate documentation of all BuildFac work activities.

Project‑Based Initiatives

• Plan and execute facility relocations and renovations as needed.
• Provide basic renovation designs and floor plans.
• Lead procurement processes for furniture and BuildFac‑related services.
• Manage BuildFac‑related projects.

Event Support

• Provide operational support for events conducted in SoC premises, including venue preparation and coordination.
• Manage space requirement for events (e.g., temporary room allocation and deallocation).
• Assist with event‑related logistics to ensure smooth execution.
• Ensure seamless event arrangements.
• Manage event setup and teardown.
• Perform change‑and‑communication management with vendors and all stakeholders.
• Manage transition between back‑to‑back events.

Others

• Space planning, managing space, venue, room allocation and deallocation.
• Do broad planning, budgeting and scheduling of projects / maintenance works.
• Assist in onboarding and offboarding of staff, students and visitors.
• Assist in improving business and IT processes related to BuildFac.
• Assist in improving BuildFac‑related policies.
• Be available for scheduled standby duties and to respond to emergencies outside of office hours and on weekends as required.
• Perform after‑hours work when necessary, including, but not limited to, pre‑shutdown preparations, shutdown activities, post‑shutdown recovery, and assist with Fire Certification inspections.
• Undertake any other ad‑hoc tasks assigned by the supervisor or management.
• Personal phone number will be used and shared for work‑related communication, including standby duties and emergency responses outside of office hours and on weekends.

Qualifications

• Educational Background: A diploma or degree in Facilities Management, Building Services, or a related field is preferred. Candidates with significant experience in facilities management or a related field, demonstrating a strong understanding of facilities operations and management principles, will also be considered.
• Experience: A minimum of 5 years of relevant experience in building and facilities management, including project management and event support, is preferred. However, candidates with less experience who demonstrate strong potential and relevant skills, with more than 10 years of relevant experience, may also be considered.
• Technical Skills: Good understanding and experience with mechanical and electrical (M&E) systems, such as HVAC, BMS, EL, and ELV systems.
• Operational Knowledge: Familiarity with space management, venue allocation, and event logistics is essential.
• Regulatory Knowledge: Good understanding of prevailing fire safety code and regulations, workplace safety and health, building codes and standards is beneficial.
• Project Management Skills: Ability to plan, coordinate and manage multiple projects simultaneously, with strong resource, organizational and time‑management skills, is required.
• Software Proficiency: Proficiency in Microsoft Office Suite and other relevant software for project and facilities management is expected.
• Design Skills: Basic design and drawing skills using AutoCAD or VISIO (e.g., creating floor plans and renovation plans) are beneficial.
• Interpersonal & Communication Skills: Strong communication and interpersonal skills are essential, enabling effective interaction and collaboration with team members, staff, students, contractors, and stakeholders. Ability to work effectively both independently and as part of a team is also crucial.
• Analytical & Problem‑Solving Ability: A proactive, hands‑on approach to resolving issues, combined with effective analytical and problem‑solving skills, is necessary.
• Personal Attributes: Must be adaptive, pro‑active, self‑motivated with positive work attitude.

Only shortlisted candidates will be notified.