(Bishan) 6 Months Contract Secretary (Healthcare/ Calendaring/ Taking Minutes) - Support HODs U[...]

Recruit Express Pte Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading staffing agency in Singapore seeks a Secretary for a 6-month contract in the healthcare sector. Responsibilities include managing a director's calendar, organising meetings, taking minutes, and ensuring project timelines are met. Candidates should hold a minimum Diploma in Business Studies and possess at least 3 years of experience in a secretarial role. Strong communication skills and proficiency in Microsoft Office are required. Interested candidates should apply now.

Qualifications

• At least 3 years of secretarial experience supporting senior leaders.
• Strong initiative and agility to foster a culture of performance.
• Highly organised and meticulous in fulfilling job duties.

Responsibilities

• Keep abreast of the work streams of the Director.
• Organise and coordinate meetings and prepare materials.
• Take accurate minutes and track projects to ensure timelines.

Skills

Communication skills

Team player

Detail-oriented

Calendar management

Education

Min Diploma in Business Studies (Administration / Secretarial)

Tools

Microsoft Office

Job description

Overview

(Bishan) 6 Months Contract Secretary (Healthcare/ Calendaring/ Taking Minutes) - Support HODs Up 4.9K #HJC

Responsibilities

• Keeping abreast of the work streams and priorities of the Director.
• Organising meetings, including coordinating attendees’ schedules, booking venues, setting up systems, preparing materials, and providing the Director with a quick recap of the meeting purpose.
• Managing the Director’s calendar effectively to prioritise meetings, calls, and deadlines.
• Taking accurate minutes and notes during meetings.
• Tracking projects and assignments to ensure timelines are met.
• Collating and understanding workplans and budgets submitted by individual departments.
• Maintaining a well-structured filing system for easy retrieval of documents.

How to Succeed

• Min Diploma in Business Studies (Administration / Secretarial) or equivalent.
• At least 3 years of secretarial experience supporting senior leaders.
• Strong team player with initiative, agility, and perseverance to foster a culture of performance and engagement.
• Excellent written and oral communication skills, with the ability to build effective relationships across all levels of the organisation.
• Highly organised, meticulous, and detail-oriented.
• Proficient in Microsoft Office applications and adept at managing calendars and scheduling tools.

Contact / Application

TELE me at @jacechooo or WA me at https://wa.me/[phone] NOW!

Interested candidates please submit your resume to [e-mail]

Jace Choo Oi Kei
Personnel EA License No.: R1875164
Recruit Express Pte Ltd (EA Licence No.: 99C4599)