Billing & Admin Assistant

EM Service Pte Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A service provider in Singapore is seeking a Billing & Admin Assistant to manage billing documents and coordinate with operational teams. The ideal candidate requires GCE 'O' Levels or equivalent and prior administrative experience. Proficiency in MS Office, particularly Excel, is essential. Strong interpersonal skills and the ability to work in a fast-paced environment are necessary. This role offers an opportunity to contribute significantly to the company's operational efficiency.

Qualifications

• Minimum educational requirement of GCE 'O' Levels or equivalent.
• Prior experience in administration or billing is preferred.
• Strong computer skills, especially in Microsoft Excel and Word.

Responsibilities

• Preparation of billing documents like invoices and quotations.
• Coordinate with various teams for daily operational needs.
• Generate reports and maintain contract profiles.

Skills

Proficiency in MS Office

Excellent typing skills

Good interpersonal skills

Detail-oriented

Comfortable in a fast-paced environment

Education

GCE 'O' Levels or equivalent

Job description

Billing & Admin AssistantSingapore(On-site)Posted on 6 September 2023Apply Now

Responsibilities and duties

• Preparation of all Billing documents for Business Units (*Credit Note, Quotations, Delivery Orders (DOs), Invoices)
• Coordinate with operation team/Store/Sale team/customer on daily operation needs
• Maintenance Contracts profile (new awarded contracts, and contract contact period, contract renewal, etc)
• Update Schedule of Rates (SOR)
• Update Equipment/ Property Listings (customer, customer discount, constituencies, equipment addresses and make, etc.)
• Print & send Delivery order/Invoice to customer
• Upload information into customer system
• Generate reports
• Smooth integration of work processes and workflow with system processes, ensuring compliance with ISO and Company’s Financial Regulations
• Other duties/ad-hoc tasks as assigned

Qualifications and skills

• Min GCE ‘O’ Levels
• Prior administrative/billing experience.
• Excellent computer skills, especially typing. Proficiency in MS Office with expertise in Microsoft Excel & Words
• Desire to be proactive, detail oriented and comfortable working in a fast-paced office environment
• Good interpersonal, communicate and written communication skills
• Efficient and comfortable being a member of a team.
• Candidate must possess at least higher secondary/O-level, professional certification or equivalent.