Associate Producer - Events

GEORGE P. JOHNSON (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An international event marketing agency in Singapore is seeking an Associate Producer to manage projects, collaborate with various teams, and ensure successful delivery on client objectives. The ideal candidate will possess strong project management skills, an agile mindset, and a passion for creating impactful solutions. This role requires excellent communication, financial oversight, and the ability to adapt to changing priorities.

Qualifications

• Self-starter with an entrepreneurial spirit.
• Agile mindset for managing priorities.
• Strong communication and relationship-building skills.

Responsibilities

• Manage small-scale projects from end to end.
• Ensure successful delivery and alignment of stakeholders.
• Provide updates to the Project Lead on risks and issues.

Skills

Project Management

Cross-Team Collaboration

Creativity

Financial Management

Job description

About Us

George P. Johnson (GPJ) is the World’s Leading Event And Experiential Marketing Agency. For over a century we’ve been partnering with the world’s top brands to deliver creative solutions that make a real difference.

Our strategic thinking and creativity breathes life into brands. Our ideas create impact, inspire audiences and grow business. It’s what turns our goals, and those of our clients, into results.

We’re happy working wherever the brief takes us. At home or abroad. On the huge, or the hugely important. Our scalability enables us to answer briefs of all shapes and sizes—effectively and efficiently.

About the Role

As Associate Producer you will play an important part in implementing our clients’ objectives. In collaboration with colleagues in the Strategy & Planning, Creative and Digital disciplines, you will work within the Integrated Production team to deliver the project on time, on budget and on brief.

You will support in championing your area of Integrated Production expertise within the business, balancing the needs to provide excellent service to our clients, commercial success for GPJ and the continued growth and development of your competency across the agency’s Integrated Production team.

Operational Delivery

• Manage small‑scale projects, or project areas, from end to end, including the alignment of all relevant internal stakeholders needed to ensure a successful delivery
• Inputting into key project planning documents such as timelines and budgets across all allocated workstreams and projects
• Provide regular updates to the Project Lead, proactively raising any risks, issues or concerns and collaboratively working toward a solution
• Ongoing management of suppliers, in response to specific project and business needs
• Overall accountability for the quality of work delivered, providing operational expertise as required
• Providing additional production support across the Integrated Production Department as required e.g., pitches, new business proposals, etc.

Creative

• Responsible for ensuring cross‑team collaboration from design through to implementation
• Understanding of the creative process, using the correct project documentation to brief and manage creative workstreams
• Attend key meetings and provide input / expertise related to client needs

Talent Management

• Understand and demonstrate knowledge of the various skill sets and abilities across the Integrated Production department
• Able to clearly articulate and meet performance objectives
• Actively participate in and champion personal and department‑wide Learning and Development opportunities

Client Relationships

• Contribute toward the client relationship via the successful delivery and management of your own work streams and deliverables
• Where necessary, partner with specialists across strategy, creative, digital and production as well as with account managers, so they can manage client expectations accordingly
• Demonstrate an active understanding of a client’s objectives

New Business Development

• Support the pitch lead when required, by managing relevant Integrated Production elements of the pitch process—e.g., venue searches
• Responsible for providing timely and accurate support and guidance on RFPs
• Actively promote GPJ through best practice

Finance

• Accountable for accuracy within budget estimates for all project deliverables within your remit
• Inputting into budgets/estimates, managing/reconciling budgets
• Contribute toward the ongoing management of project forecasting
• Responsible for obtaining, reviewing and responding to vendor quotes, ensuring we work with best‑in‑class partners and vendors, with regular negotiations to drive value, profitability and efficiency
• Accountable for PO creation/distribution
• Identify and elevate potential budget/financial issues
• Understand and effectively manage PO and supplier invoicing processes
• Understand and take initial steps to address the impact of changes on project budget and financial metrics, with limited guidance

About You

• Self‑starter who promotes a culture of entrepreneurial spirit
• Agile mindset—keep everything in perspective and lead your team and business that way
• Culturally aware and move with the times
• Understand the marketplace and use this information to inform project decisions
• Ability to articulate a clear vision of project success to gain the confidence of a client audience
• Demonstrate a calm and positive attitude
• Adaptable and open to unexpected requests and ways of working (priorities and requirements can frequently change in an agency)
• Willing to help other people within the project, across departments
• Curious and eager to learn about the industry, clients’ business, tech solutions
• Solutions focused/creative problem solver—presenting solutions to roadblocks in order to move forward
• Challenger—always looking to improve work rather than “we’ve always done it like this”
• Persistent and patient—persistence to follow up with stakeholders and clients while demonstrating empathy for agency and client partners’ workload
• Truly passionate about planning and delivering best‑in‑class work
• Decisive, with the ability to make several decisions at once and quickly
• Champion of high‑quality outcomes and demonstrate an affinity for the brands you lead
• Plan for challenges but expect the best; know how to deliver to meet deadlines; think of the next step (or five) before being asked; stay calm when plans change and lean on “Plan B”