Associate Executive, Medical Affairs

National Skin Centre; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare institution in Singapore is looking for a candidate to provide administrative support for residency programs. The ideal applicant has a diploma, at least 2 years of relevant experience, and is proficient in Microsoft Office, especially Excel. Strong organizational and communication skills are essential for this role.

Qualifications

• At least 2 years of relevant experience.
• Experience in healthcare or educational institutions is advantageous.

Responsibilities

• Provide administrative support for residency program activities and events.
• Execute resident onboarding operations including administration of training agreements.
• Maintain accurate and up-to-date resident records.
• Maintain records of faculty and resident development.
• Process and track NHG Personal Training Fund applications.
• Compile reports on peer review learning and training milestones.
• Administer conference applications for doctors.
• Attend to enquiries from stakeholders about resident deployment.

Skills

Organisational skills

Coordination skills

Time-management skills

Interpersonal abilities

Communication skills

Proficient in Microsoft Office, particularly Excel

Education

Diploma in any discipline

Job description

Responsibilities

• Provide administrative support for residency program activities and events
• Execute resident onboarding operations, including administration of training agreements, setting up IT and clinical access, and preparation of staff IDs, name tags and other essential items for residents.
• Maintain accurate and up-to-date resident records, including rotation schedules, leave of absence applications, and resident movements
• Maintain records of faculty, resident development, scholarly activities, CME attendance, training time and duty hours
• Process and track NHG Personal Training Fund applications
• Compile reports on peer review learning and training milestone
• Administer conference application for doctors including conference leave and claims applications
• Attend to enquiries from stakeholders about resident deployment, ensuring clarity and accuracy

Job Requirements

• Diploma in any discipline with at least 2 years of relevant experience
• Experience in healthcare or educational institutions will be an advantage
• Proficient in Microsoft Office, particularly Excel
• Excellent organisational, coordination, and time-management skills
• Excellent interpersonal and communication abilities, both verbal and written