Assistant Shipping Manager

CULINA PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading purveyor of epicurean foods in Singapore is seeking an Assistant Shipping Manager to oversee shipping operations. This role involves ensuring timely management of all import and export shipments, verifying freight invoices, and maintaining compliance with regulatory requirements. The ideal candidate should possess strong organizational and communication skills, with proficiency in shipping documentation and an ability to handle multiple priorities effectively. This position offers the opportunity to contribute to a dynamic team focused on excellence in logistics.

Qualifications

• Passed the Singapore Customs Competency Test as a Declarant Agent.
• Proven experience in import/export permit processing via TradeNet.
• Strong knowledge of shipping documentation and compliance requirements.

Responsibilities

• Oversee the Shipping Department operations for import and export.
• Monitor shipment schedules for timely delivery.
• Review freight invoices for accuracy.

Skills

Organizational skills

Communication skills

Analytical skills

Problem-solving

Proficiency in Microsoft Office Suite

Job description

The COMO Group represents an integrated approach to living well, grounded in a celebration of diversity and a deep respect for authenticity. The Group’s businesses extend across hospitality (COMO Hotels and Resorts), fashion (Club21, Kids21, Dover Street Market Singapore), wellness (COMO Shambhala), organic living and specialty foods (COMO Dempsey, Culina and SuperNature) and philanthropy (COMO Foundation).

Culina is a leading purveyor of specialist epicurean foods and wines, a choice distributor to hotels, restaurants and cafes in Singapore. Culina runs a Bistro and Gourmet boutique, an Organic retail store SuperNature in Dempsey as well as a chain of butcheries in major supermarkets island-wide.

Job Summary:

The Assistant Shipping Manager will oversee the day-to-day operations of the Shipping Department, ensuring timely and accurate coordination of all import and export shipments.

Key Responsibilities:

Department Oversight

• Ensure the Shipping Department remains fully operational and efficient for both import and export activities.

Shipment Coordination

• Monitor and manage shipment schedules to ensure timely delivery and compliance with requirements.

Invoice Verification

• Review freight invoices to confirm charges align with pre-approved quotations before shipment activation.

Manage Documentation

• Commercial Invoice: Accurate seller/buyer details, product description, HS codes, unit prices, incoterms, currency, and payment terms.
• Packing List: SKU‑level details, carton/pallet counts, net/gross weights, dimensions, lot/batch numbers.
• Purchase Orders / Sales Orders: Cross‑check against invoice/packing list for quantity, price, and product codes.
• Contracts/Incoterms: Ensure obligations for carriage, risk transfer, insurance match operational plans.

Certificates & Product Compliance (F&B specific)

• Health/Sanitary Certificates (from origin authority).
• Phytosanitary Certificates (for plant-based items).
• Certificates of Analysis (CoA), Ingredient lists, Allergen declarations.

Communication Management

• Respond promptly to inquiries and updates from management and internal stakeholders.
• Handle email correspondence and provide timely updates on shipment status.

Government Agency Correspondence

• Communicate and liaise with relevant authorities such as Singapore Food Agency (SFA), NPARKS, and Singapore Customs to ensure compliance with regulatory requirements.

Regulatory Compliance

• SFA Quarantine Inspection.
• Ensure adherence to Singapore Customs regulations.
• Prepare and process import/export permits via the TradeNet platform.

Quotation Management

• Request freight quotations, perform cost comparisons, and recommend the most competitive options.

Reporting & Analysis

• Maintain accurate records of shipments, costs, and performance metrics for management review.

Requirements:

• Passed the Singapore Customs Competency Test as a Declarant Agent.
• Proven experience in import/export permit processing via TradeNet.
• Strong knowledge of shipping documentation and compliance requirements.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and communication skills.
• Ability to work independently and handle multiple priorities under tight deadlines.
• Detail-oriented with strong analytical skills for cost comparison and invoice verification
• Proactive problem-solver with a customer-focused mindset.
• Team player who can step into leadership responsibilities when required.