Assistant Manager, Planning & Systems (Planning & Governance)

Agency for Integrated Care; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An integrated care organization in Singapore is looking for a qualified professional to manage community mental health programs. The role involves tracking KPIs, handling budgets, and coordinating various projects related to mental health initiatives. The ideal candidate holds a recognized degree, has at least 3 years of relevant experience in programme implementation and project management, and possesses strong communication skills. Join us in making a difference in the community's mental health landscape.

Qualifications

• At least 3 years' of relevant work experience.
• Familiar with programme implementation, grant management and/or project management.
• Experience in healthcare and/or social sector would be an advantage.

Responsibilities

• Track KPIs, budget utilisation and adherence to workplans for Community Mental Health programmes.
• Support audit exercises, including preparation of inputs and documents.
• Manage project processes including budget planning, grants management, procurement.

Skills

Programme implementation

Grant management

Project management

Interpersonal skills

Communication skills

Education

Recognised university degree in any discipline

Job description

Company description

The Agency for Integrated Care (AIC) aims to create a vibrant care community for people to live well and age gracefully. AIC coordinates and supports efforts in integrating care to achieve the best care outcomes for our clients. We reach out to caregivers and seniors with information on staying active and ageing well, and connect people to services they need. We support stakeholders in their efforts to raise the quality of care, and also work with health and social care partners to provide services for the ageing population. Our work in the community brings care services and information closer to those in need. For more about us, please visit https://www.aic.sg.

Job description

Governance and Reporting

• Track KPIs, budget utilisation and adherence to workplans for Community Mental Health programmes.
• Monitor financial budgets, utilisation and cash flow; highlight risks and variances; prepare reports for review.
• Responsible for the Division's grants management processes, and provide consultation for programmes in compliance to AIC's guidelines.

Audit, Risk and Compliance

• Support audit exercises, including preparation of inputs and documents, and liaise with divisions on governance and risk management matters.
• Adopt a risk-based approach to monitoring programmes, highlighting trends and root causes.

Programme and Workplan Support

• In charge of workplan development to incorporate national Mental Health & Dementia priorities and address service or landscape gaps.
• Responsible for the coherence and adherence to workplan commitments and robustness of planning assumptions.
• Support roll‑out and mainstreaming of programmes under the Community Mental Health Masterplan (CMHMP), including planning, projections and administrative processes.
• Manage & facilitate the preparation of issuance LOAs and Addendums for roll‑out of projects according to planned timeline, including clearing of internal processes such as budget planning, setting up of project application in systems (e.g. OSG), and seeking of necessary approvals.
• To support planning discussions at different levels, e.g., identification of new service needs, service mapping, review of logic models and case load assumptions.

Project Management and Engagement

• Manage project processes including budget planning, grants management, procurement, and securing necessary approvals.
• Work with HODs and other units to review key focus areas and ensure alignment with divisional and national objectives.
• Plan platforms for engagement and communication with divisional stakeholders.
• Liaison to AIC corporate divisions on matters pertaining to governance and risk-management.

Job Requirements

• Recognised university degree in any discipline.
• At least 3 years' of relevant work experience, and familiar with programme implementation, grant management and/or project management.
• Experience in healthcare and/or social sector would be an advantage.
• Good interpersonal and communication skills; proactive, dependable team player who can also work independently.
• Self‑motivated, positive and able to handle uncertainty.