Assistant Manager, Legal & Corporate Secretarial

STRIVEX PTE. LTD.; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

A reputable corporate services provider in Singapore is looking for an Assistant Manager to provide comprehensive legal and corporate secretarial support. The role involves managing corporate matters for Group entities, assisting in contract drafting, and ensuring compliance. Ideal candidates should have a degree in Business Law or Legal Studies and experience in legal roles. This position offers an excellent work-life balance and a supportive culture.

Benefits

Excellent work-life balance

Supportive culture

Valuable experience with diverse entities

Qualifications

• Polytechnic or University graduate preferred.
• Experience as a Legal Secretary, Paralegal, or Legal Administrative Assistant.
• Ability to multitask and see tasks through to completion.

Responsibilities

• Handle corporate secretarial matters for Group entities.
• Assist in drafting and reviewing contracts.
• Manage and maintain Legal & Corporate Secretarial policies.

Skills

Legal support experience

Corporate secretarial knowledge

Attention to detail

Proactive problem-solving

MS Office proficiency

Education

Degree in Business Law or Legal Studies

Corporate secretarial certificates

Job description

Overview

Partnering with a prestigious and well-established group to recruit for an Assistant Manager to join their team, reporting directly to the Legal Counsel.

This role is perfect for a seasoned legal support or corporate secretarial professional who enjoys a hybrid role and is looking for a stable, long-term opportunity with an excellent work-life balance.

The Role

You will be responsible for providing comprehensive legal administrative and corporate secretarial support, ensuring compliance and smooth operational flow for the Group's entities.

The Role:

Key Responsibilities

Corporate Secretarial

• Handle all corporate secretarial matters for Group entities, including statutory filings and maintaining all statutory registers and records.
• Draft board and shareholder resolutions for compliance and operational purposes.
• End-to-end preparation and organization of board/committee meetings, AGMs, and EGMs (meeting packs, agendas, minutes).
• Compute and coordinate payments for shareholder dividends and director/committee fees.
• Manage corporate secretarial matters related to the external directorships and the Group's investments.
• Assist in KYC-related tasks and the onboarding process.

Legal Support

• Assist in drafting, reviewing, and negotiating contracts and agreements.
• Coordinate the execution of contracts and manage the review, approval, and payment processes for service providers.
• Maintain and manage all legal documentation and records, tracking contract tenures, renewals, and terminations.

General & Administrative

• Manage and maintain the Legal & Corporate Secretarial policies and procedures in the shared repository.
• Organize department meetings, take minutes, and track follow-up action plans and timelines.
• Provide other general administrative support as required.

Who We Are Looking For

• A Polytechnic or University graduate. A degree in Business Law or Legal Studies is a strong advantage.
• Holding or currently pursuing corporate secretarial certificates would be advantageous.
• Proven experience as a Legal Secretary, Paralegal, or Legal Administrative Assistant within a law firm, corporate secretarial services firm, or an in-house legal department.
• A proactive problem-solver, able to work independently and collaboratively.
• Impeccable attention to detail, with the ability to multi-task and see tasks through to completion.
• Advanced skills in MS Office and video conferencing tools (Zoom, Teams).

Why This Role is a Great Opportunity

• Work-Life Balance: My client is renowned for its supportive culture and does not endorse overtime.
• High-Profile Exposure: Gain invaluable experience working on matters for a diverse portfolio of Group entities.
• Stability & Reputation: Join a respected, stable organization with an excellent market reputation.

If this sounds like you, I would love to chat.

Please apply directly or send your updated CV to me at [e-mail] for a confidential discussion.

Please note that only shortlisted candidates will be contacted. All applications will be treated with the strictest confidence.