Assistant Manager, Facility & Admin

Excelpoint Systems (India) Pvt Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading facilities management company located in Singapore is seeking a Mid-Senior level professional to oversee facilities and risk assessment, ensuring compliance with government regulations and safety standards. The ideal candidate must hold a university degree in Architecture, Engineering, or Facilities Management, with at least 10 years of experience in Facility Management. Responsibilities include managing service excellence for stakeholders and leading projects to improve operations. This is a full-time position offering opportunities for leadership and innovation.

Qualifications

• 10 years experience in related Facility Management or equivalent.
• Meticulous and bold to point out areas that need rectification or improvement.
• Able to work independently as well as a team player.

Responsibilities

• Manage the facilities and risk assessment towards service excellence.
• Ensure all projects and maintenance works are carried out as planned.
• Supervise the team of external FM technical staff and specialists.

Skills

Proficient in MS Office

Good communication

Presentation skills

Interpersonal skills

Vendor management

Education

University degree in Architecture/Engineering/Facilities Management or equivalent

Job description

Company

Excelpoint Systems (Pte) Ltd

Responsibilities

Ensure that facilities and risk assessment matters meet government regulation, environmental, health and safety standards in the Singapore HQ. This includes proactively assessing to ensure all the above-concerned areas are at the required standards and performance. In addition, to oversee Office Administration and other office activities (e.g. meetings, renovation and warehouse facilities if any). Leading and implementing facilities, risk assessment and administrative strategies based on the best ability of the domain expert.

• Manage the facilities, risk assessment, administration, and reception towards service excellence for all stakeholders
• Ensure all projects and maintenance works are carried out according to the schedule planned
• Manage and supervise the team of external FM technical staff and specialists in carrying out duties as specified herein
• Inform stakeholders and representatives immediately if the problem cannot be resolved and recommend feasible solutions
• Supervise to ensure the landscape, pest control, grease interceptor, laboratory operations, Building, M&E schedule/breakdown maintenance, security systems, fire safety and project A&A works and any other requirements are carried out within aligned response time
• Compliance with ISO requirements and Statutory requirements
• Responsible for preparing tender specifications and post-contract and renovation projects
• Monitor waste collection data and initiate measures to comply with the client’s recycling indicator set
• Attend mandatory meetings on FM operations
• Review monthly reports, trend analysis on energy, water, facilities usage, vendor performance, etc. and present evaluation and mitigation to client representative

Requirements

• University degree holder in Architecture/Engineering/Facilities Management or equivalent
• 10 years experience in related Facility Management or equivalent
• Meticulous and bold to point out areas that need rectification or improvement
• Proficient in MS Office
• Good communication, presentation & interpersonal skills
• Experience in vendor management
• Able to work independently as well as a team player
• Self-starter with good initiative
• Attitude towards producing good quality and standards at work

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Management and Manufacturing

Industries

Semiconductor Manufacturing