Assistant HR Executive

TEE YIH JIA FOOD MANUFACTURING PTE LTD; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

TEE YIH JIA FOOD MANUFACTURING PTE LTD is seeking an organized Recruitment & Onboarding Assistant to support end-to-end recruitment, onboarding, HR administration, and temporary reception duties at our Singapore office.

You will liaise with hiring managers, prepare onboarding documentation, maintain records, and assist in HR projects such as policy updates and digitalisation. A diploma in HR or related field is preferred, with strong communication and organisational skills.

Qualifications

• Experience in mass recruitment across all staff levels.
• Strong sourcing techniques and candidate evaluation.
• Excellent interpersonal and communication skills with stakeholders at all levels.
• Solid understanding of HR policies, procedures and local employment laws.
• Strong organizational and time management abilities.

Responsibilities

• Support end-to-end recruitment activities including job postings, resume screening, interview coordination, and offer preparation.
• Liaise with hiring managers on recruitment needs and interview scheduling.
• Prepare onboarding documents and coordinate new hire orientation.
• Maintain recruitment and onboarding records accurately.
• Assist in HR projects such as policy updates and process improvements (digitalisation).
• Coordinate reception duties including greeting guests and answering calls when needed.

Skills

Mass recruitment

Interview coordination

Employee onboarding

HR policies

Sourcing techniques

Interpersonal skills

Time management

Education

Diploma in Human Resources / HR related

Job description

Recruitment & Onboarding

• Support end-to-end recruitment activities including job postings, resume screening, interview coordination, and offer preparation
• Liaise with hiring managers on recruitment needs and interview scheduling
• Prepare onboarding documents and coordinate new hire orientation
• Maintain recruitment and onboarding records accurately

HR Administration

• Maintain and update employee records (new joiners, organisation chart)
• Prepare Employment contracts
• Assist in HR projects such as policy updates, employee engagement activities, and process improvements (digitalisation)
• Support training administration (Arrange Forklift/Food Cert Course)

Reception Cover

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g pens, forms and magazines)
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries
• Order front office supplies and keep an inventory of stock (office supplies & Uniforms & Shoes)
• Update calendars and schedule meeting

Requirements

• Min diploma in Human Resources, Business Administration, or a related field.
• Has relevant experience in mass recruitment, at all levels of staff
• Strong understanding of recruitment best practices, sourcing techniques, and selection methods.
• Good knowledge of HR policies, procedures, and local employment laws.
• Strong interpersonal and communication skills, with the ability to build relationships at all levels of the organization.
• Strong organizational and time management abilities.