HR Executive

JCVL PTE. LTD.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

JCVL PTE. LTD. is seeking an HR generalist to coordinate recruitment, onboarding and ongoing HR operations across multiple sites in Singapore. The role requires preparing and checking employment documents, liaising with clients on candidate approvals, and managing HRIS accounts and onboarding briefs.

Candidates should have at least 2 years of HR experience, familiarity with local employment laws, and strong attention to detail in a fast-paced environment.

Qualifications

• Diploma or degree in HRM, business administration or related field.
• Minimum 2 years of relevant HR experience.
• Experience handling multi-site or client-facing HR coordination.
• Familiarity with Singapore employment laws and statutory requirements.

Responsibilities

• Coordinate job postings and manage applicant submissions.
• Prepare pre-employment documents and ensure completeness of submissions.
• Liaise with clients for candidate approvals including submission and follow-ups.
• Handle work pass process and onboarding documentation.
• Create and maintain employee P-files and onboarding agreements.
• Set up new joiner accounts under HRIS and conduct pre-commencement briefings.
• Manage payroll-related reports, leave records and staff inquiries.
• Coordinate offboarding activities and finalisation of documentation.

Skills

HR coordination

Multi-site liaison

Attention to detail

Education

Diploma or Degree in HRM, Business Administration or related field

Tools

HRIS

Job description

Recruitment

• Coordinate job postings and manage applicant submissions
• Prepare pre-employment documents & ensure completeness of application submissions
• Liaise with clients for candidate approvals including submission and follow-ups

Onboarding

• Handle work pass process
• Prepare and explain employment contracts and follow up on signed LOAs & Addendums
• Create and maintain employee P-files
• Arrange agreements for onboarding ( PPE & Company assets )
• Set up new joiner accounts under HRIS and conduct pre-commencement briefings
• Notification to site admin/client on commencement dates
• Conduct orientation & track/ follow up on signed onboarding documents and orientation forms

Operations

• Manage staff movement ( New join/resigned staff/transfer staff etc) & update monthly manpower report
• Support in payroll process ( i.e HR/finance report, masterlist, payslip etc)
• Manage leave records, approvals, notifications and acknowledgements
• Source & arrange stand-in, inform client/site/finance department
• Dissemination, aknowledgement and keeping record of signed policies
• Handle staff enquiries/grievances/ disciplinary cases
• Managing appraisal (if required)

Training

• Verify that employees possess required certifications and coordinate relevant training courses to ensure compliance with requirements
• seek management approval for training arrangement and handle course registration to ensure compliance and workforce readiness.

Offboarding

• Collect resignation reason and formal acknowledgement
• Notify internal and client/site teams of departure
• Check through final timesheet submission
• Manage offboarding checklist and handover process

Requirements:

• Diploma or Degree in HRM, Business Administration or related field
• Minimum 2 years of relevant HR Experience, preferably in a generalist or operations role
• Experience handling multi-site or client- facing HR coordination
• Familiarity with Singapore employment laws and statutory requirements
• Proactive and able to work in a fast paced environment
• High Attention to detail and accuracy