HR Admin

AvePoint; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

AvePoint is seeking an organized HR and office administrator to provide day-to-day support, ensuring smooth employee operations and a professional reception. You will maintain records, assist with onboarding and offboarding, and handle HR documentation with confidentiality.

Reporting to the HR team, you will coordinate attendance, leaves, benefits, and compliance submissions, answer employee queries, manage meeting rooms, mail, and office supplies, and help keep the workplace orderly and

Qualifications

• Diploma or Degree in any field required.
• Prior office administration experience preferred.
• Basic knowledge of HR practices and processes.

Responsibilities

• Provide day-to-day HR and administrative support to ensure smooth employee and office operations.
• Maintain accurate employee records and HR documentation with confidentiality.
• Support onboarding, offboarding, and HR-related submissions and compliance.
• Greet visitors, manage reception, and coordinate office facilities and supplies.

Skills

Communication

Team collaboration

Organization

Independent work

Education

Diploma / Degree

Job description

Provide day-to-day HR and administrative support to ensure smooth employee and office operations.

Maintain accurate employee records, HR documentation, and personnel files, ensuring information is kept up to date and confidential.

Manage employee benefits, leave records, attendance records, and other HR administrative matters.

Support onboarding, and offboarding processes.

Prepare and coordinate HR-related submissions, work pass applications, government requirements, and other compliance-related documentation.

Respond to employee queries and provide administrative support on HR policies, procedures, benefits, and general employment matters.

Greet visitors, manage incoming calls, and ensure reception, meeting rooms, and common areas are well maintained.

Coordinate meeting room bookings, incoming and outgoing mail, office supplies, vendors, and other general office administration.

Maintain organized office records and filing systems, and support the coordination of office facilities, security, and day-to-day workplace operations.

Requirements

• Minimum Diploma or Degree in any field
• Prior office administration experience preferred
• Basic knowledge of HR practices and processes
• Strong communication skills and ability to collaborate across teams
• Organized, approachable, and able to work independently

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