HR Executive

KS Distribution Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

KS Distribution Pte Ltd in Singapore is seeking an HR Executive to support HR operations including recruitment, onboarding, employee relations, benefits administration, training, and payroll processing, working closely with the HR team to ensure smooth and compliant HR functions.

The role involves maintaining HR data, processing work passes for foreign workers, coordinating training and company events, and providing clerical support to the HR Manager while ensuring timely, accurate HR services.

Qualifications

• Diploma in Human Resource Management or related field preferred.
• Proficient in MS Excel and Word to manage HR data and documentation.

Responsibilities

• Assist in daily HR department operations to support efficient workflow and compliance
• Manage recruitment tasks including posting job ads, phone screenings, and interview scheduling
• Facilitate onboarding by conducting new hire orientation and preparing documentation
• Maintain and update the HR database to ensure data accuracy
• Support offboarding with exit interviews and clearance procedures
• Process applications and renewals of work passes for foreign workers
• Provide clerical support to the HR Manager and support HR initiatives
• Coordinate training sessions for new employees
• Plan and organize company events to foster engagement
• Respond to employee inquiries regarding HR policies and regulations
• Stay updated on local HR regulations to ensure compliance
• Process payroll data and timesheets accurately
• Perform other ad-hoc duties as assigned

Skills

Strong interpersonal communication

Problem-solving and critical thinking

Attention to detail

Self-motivated team player

Discretion with confidential info

Education

Diploma in Human Resource Management or related field

Tools

MS Excel

MS Word

Job description

Job Summary

The HR Executive will support HR operations including recruitment, onboarding, employee relations, benefits administration, training, and payroll processing, working closely with the HR team to ensure smooth and compliant HR functions.

Responsibilities

• Assist in daily HR department operations to support efficient workflow and compliance
• Manage recruitment tasks including posting job ads, conducting phone screenings, and scheduling interviews to attract qualified candidates
• Facilitate onboarding by conducting new hire orientation, introducing employees, and preparing necessary documentation to ensure smooth integration
• Maintain and update the HR database to ensure accurate employee records and data integrity
• Support offboarding processes by conducting exit interviews, managing clearance procedures, and handling documentation to ensure proper employee separation
• Process applications, renewals, and cancellations of work passes for foreign workers to maintain legal compliance
• Provide clerical and administrative assistance to the HR Manager to support HR initiatives and daily tasks
• Coordinate training sessions and courses for new employees to enhance skills and knowledge
• Plan and organize company events such as Chinese New Year and Christmas to foster employee engagement and culture
• Respond to employee inquiries regarding HR policies, rules, and regulations to provide clear guidance and support
• Stay updated on local HR news and regulations to ensure HR practices remain compliant and current
• Process payroll data and timesheets accurately to support timely and correct employee compensation
• Perform other ad-hoc duties assigned by the HR Manager to support department needs

Preferred competencies and qualifications

• Diploma in Human Resource Management or related field preferred
• Proficient in MS Excel and Word to manage HR data and documentation effectively
• Strong interpersonal communication skills to engage with employees and stakeholders clearly and professionally
• Problem-solving and critical thinking skills to address HR challenges and improve processes
• Ability to multi-task with attention to detail to manage various HR responsibilities accurately
• Self-motivated team player with good people skills to contribute positively to the HR team environment
• High level of discretion when handling confidential company information to maintain trust and compliance