Assistant Director/Senior Manager, Centre for Biomedical Ethics (2-year renewable contract)

NATIONAL UNIVERSITY OF SINGAPORE; Singapore; On-site; SGD 80,000 - 110,000; Full time

Job summary

A leading educational institution in Singapore is seeking an experienced operations manager to develop strategic plans, oversee budgeting, and lead an administrative team. The ideal candidate will have more than 5 years of experience in operations within complex organizations, demonstrate strong financial governance, and possess excellent communication skills. Proficiency in Microsoft 365 tools, including Copilot, is required. This role offers opportunities to innovate through technology and improve organizational workflows.

Qualifications

• More than 5 years of experience in operations/administration within a complex organisation.
• Proven strategic planning and delivery with measurable outcomes.
• Strong financial acumen and governance mindset.
• Excellent written and spoken English.
• Confident in stakeholder engagement.
• Digital fluency with Microsoft 365 and willingness to learn new tools.
• Familiarity with data protection and information governance frameworks.
• Exposure to change management and service design.

Responsibilities

• Develop and track a 3-year plan including horizon scanning and tactical implementation.
• Own budgeting and ensure compliant procurement and value-for-money contracts.
• Lead and develop the admin team, managing performance and hiring processes.
• Maintain risk registers and ensure compliance with various regulations.
• Champion LLMs and Microsoft 365 tools to enhance workflows and reporting.
• Oversee UG/PG and CET programme support for the Medical Humanities Hub.

Skills

Strategic planning

Financial acumen

Stakeholder engagement

Digital fluency with Microsoft 365

Change management

AI/LLM-enabled workflow automation

Education

Recognised degree

Tools

Microsoft 365

Excel

Job description

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

• Develop and track a 3-year plan that includes horizon scanning, scenario analysis, and strategic and tactical implementation.
• Own budgeting (forecasting to year-end close), which includes ensuring compliant procurement, value-for-money contracts, cycle-time tracking, funder reporting, and staff cost recovery.
• Lead and develop the admin team, including clarifying roles/workflows; managing performance; overseeing hiring, onboarding, renewals, handovers, and exits; conducting manpower planning and succession; and partnering with HR on reviews/promotions.
• Maintain risk registers and internal controls, including ensuring compliance with finance, HR, procurement, data protection, and IT security, closing audit findings, and briefing leadership on key risks.
• Champion LLMs and Microsoft 365 tools (Copilot, Power Automate) to automate workflows and improve reporting, as well as to deliver continuous improvement and upskill the team.
• Oversee UG/PG and CET programme support, which includes building infrastructure for the Medical Humanities Hub and for mandatory professional ethics education nationally.
• Serve as CBmE’s operational point-of-contact with NUS Medicine, NUHS, MOH, donors, and partners.

Qualifications

• A recognised degree with more than 5 years of experience in operations/administration within a complex organisation
• Proven strategic planning and delivery with measurable outcomes
• Strong financial acumen and governance mindset
• Excellent written and spoken English
• Confident stakeholder engagement
• Digital fluency with Microsoft 365 (Copilot, SharePoint, Power Automate, Teams; strong Excel)
• Willingness to learn and implement new software tools
• Familiarity with data protection and information governance frameworks
• Exposure to change management and service design
• Ability to lead AI/LLM-enabled workflow automation initiatives.