Assistant Admin Executive

Rotary Engineering Private Limited; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading engineering firm in Singapore seeks an Administrative Coordinator to provide support to the Business Development Department. The role includes office administration, corporate communications, and event planning. Candidates should have GCE O/A Level or a Diploma in Business Administration and ideally 2 years of relevant experience. Proficiency in MS Office applications is required for efficient task management. This position is a good opportunity for individuals looking to grow in a supportive environment.

Qualifications

• 2 years experience handling general administration and/or secretary’s duties.

Responsibilities

• Provide administrative and coordination support to the Business Development Department.
• Manage day to day administration, record maintenance, and document control.
• Coordinate corporate communications and marketing support.
• Support planning of corporate events and client engagement.

Skills

Proficiency in MS Words

Proficiency in Excel

Proficiency in Power Point

Education

GCE O / A Level or Diploma in Business Administration

Job description

Role Overview

Your key role is to provide administrative and coordination support to the Business Development Department (BDD). This covers office administration, corporate communications, marketing support and internal coordination.

Key Responsibilities

Administration & Records

• Manage day to day administration, record maintenance, filing, purchase order preparation, petty cash claims and document control.
• Maintain accurate filing systems, databases, and shared drives.
• IMS support to cover generation of Tender IDs and SAP responsibilities.

Corporate Communications & Marketing Support

• Work with Marcom BD to coordinate Corporate Communications including media monitoring and preparation of any related media tasks.
• Oversee and coordinate production of corporate materials, marketing collaterals, and corporate gifts.

Events & Client Engagement

• Support planning and coordination of corporate events, exhibitions etc.
• Prepare to assist BDD lead to host clients in office. Preparation of coffee and snacks the day before.

Other Administrative Details

• Be aware and maintain renewal of deadlines of various licenses/ renewal/application (e.g. BCA Contractor’s Registry, I.E Singapore’s Double Tax)
• Maintain HR related records in the share space, Responsible for Rotary Intranet (BDD).
• Prepare for any onboarding materials for new joinees.

Requirements

• Preferably GCE O / A Level or Diploma in Business Administration
• Preferably 2 year experience handling general administration and/or secretary’s duties.
• Proficiency in MS Words, Excel and Power Point