Administrative Support Assistant

ALPHA FORMATION PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

ALPHA FORMATION PTE. LTD., a Singapore interior design firm, seeks a capable administrator to support operations by handling daily admin tasks, processing project-related applications and orders, and facilitating communication with project teams and subcontractors.

The role requires coordinating permits and orders, preparing invoices, and ensuring project timelines and compliance, while collaborating with teams to resolve issues and keep projects on track.

Qualifications

• Mandarin proficiency required to communicate with subcontractors.
• Experience handling emails, documentation and application submissions preferred.
• Attention to detail and ability to coordinate multiple projects.

Responsibilities

• Manage daily administrative tasks including handling emails, documentation, and application submissions to ensure smooth office operations.
• Process permit and work pass applications for projects to maintain compliance and project timelines.
• Coordinate material orders and prepare invoices to support project execution and financial accuracy.
• Collaborate with and follow up with project teams to facilitate timely progress and issue resolution.
• Communicate effectively with subcontractors to support project needs and coordination.

Skills

Mandarin

Job description

Job Summary

Support the interior design company's operations by managing administrative tasks, coordinating project-related applications and orders, and facilitating communication with project teams and subcontractors.

Responsibilities

• Manage daily administrative tasks including handling emails, documentation, and application submissions to ensure smooth office operations
• Process permit and work pass applications for projects to maintain compliance and project timelines
• Coordinate material orders and prepare invoices to support project execution and financial accuracy
• Collaborate with and follow up with project teams to facilitate timely progress and issue resolution
• Communicate effectively with subcontractors to support project needs and coordination

Preferred competencies and qualifications

• Proficiency in Mandarin to facilitate clear communication with subcontractors