Admin and HR Assistant

THE PEOPLE LAB PTE. LTD.; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

The People Lab Pte. Ltd. is seeking a capable HR and office administrator in Singapore to support project teams and ensure smooth operations.

You will manage administrative tasks, liaise with project personnel, assist in sourcing materials, and coordinate logistics for guests and events. Proficiency in MS Office and strong communication skills are essential, as is the ability to handle confidential information with discretion.

Qualifications

• Minimum 2 years of HR administration and office admin experience.
• Must have experience in a construction company.
• Proficient in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Coordinate and document project administrative work.
• Maintain submission documents and liaise with project personnel.
• Assist in sourcing materials and compiling vendor quotations.
• Manage and update project records and documentation.
• Arrange accommodation, transportation, and visiting tours for guests.
• Organize company events and social activities.
• Support HR functions including onboarding and employee records.
• Handle ISO applications and information updates/renewals.

Skills

Good communication

Interpersonal skills

Discretion and integrity

Chinese language

Tools

MS Office

Job description

Responsibilities:

• Manage, coordinate and document the project administrative work
• Manage, keep record and update all submission document and liaise with internally project personnel
• Assist in material sourcing and compilation of quotations from various vendors and subcontractors
• Manages, files and updates records including and not limited to catalogue, project documentation
• Coordinate and arrange accommodation, transportation, and visiting tours for company guests
• Assist in organizing company events and social activities
• Support HR functions, including maintaining employee records and assisting in the onboarding process
• Handle ISO application, information updates and renewal

Requirements:

• Minimum 2 years of experience in HR administration and office admin
• Musthave experience in a construction company
• Proficient in MS Office (Word, Excel, PowerPoint)
• Good communication and interpersonal skills
• Able to handle confidential information with professionalism and discretion
• Must be able to communicate in Chinese due to Chinese speaking stakeholders / vendors

All applications will be treated confidentially.

By submitting your résumé to us, you will be deemed to have consented to us disclosing your personal information to prospective employers for their consideration.

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