Admin Assistant

OPUS LIVING PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

OPUS Living in Singapore is seeking a motivated Administrative Assistant to support the interior design and project team with quotations, invoicing, supplier coordination, and project documentation. You will keep records organized, update systems, and assist with daily office tasks to ensure smooth operations.

This role offers exposure to sales, project management, and operations within a growing design firm, with opportunities to learn industry processes and contribute to timely project

Qualifications

• Basic understanding of quotations and invoicing processes to support project documentation.
• Experience in interior design, renovation, construction, or related industries to better understand project context.

Responsibilities

• Prepare and update customer quotations accurately to support sales and project needs.
• Assist with creating and managing invoices, purchase orders, and other project documents to ensure timely processing.
• Coordinate communication and logistics with suppliers, contractors, and the factory to meet project requirements.
• Follow up on pricing, orders, deliveries, and project needs to maintain project timelines.
• Maintain organized records of quotations, invoices, and project documents for easy retrieval and audit.
• Support sales and project teams with daily administrative tasks to enhance team efficiency.
• Update customer and project information in relevant systems to ensure data accuracy.
• Schedule appointments, meetings, and project-related arrangements to facilitate smooth operations.
• Perform general office administration and filing to maintain an orderly work environment.
• Provide ad-hoc administrative support to management as needed to assist with special projects.

Skills

Quotation management

Invoicing

Administrative tasks

Supplier coordination

Job description

Company Overview

OPUS Living is a growing interior design and renovation company offering direct exposure to sales, project management, and operations. We provide a supportive environment with structured processes and career growth opportunities as the company expands.

Job Summary

You will support the interior design and project team by managing quotations, coordinating with suppliers, maintaining project documents, and handling administrative tasks to ensure smooth project operations.

Responsibilities

• Prepare and update customer quotations accurately to support sales and project needs
• Assist with creating and managing invoices, purchase orders, and other project documents to ensure timely processing
• Coordinate communication and logistics with suppliers, contractors, and the factory to meet project requirements
• Follow up on pricing, orders, deliveries, and project needs to maintain project timelines
• Maintain organized records of quotations, invoices, and project documents for easy retrieval and audit
• Support sales and project teams with daily administrative tasks to enhance team efficiency
• Update customer and project information in relevant systems to ensure data accuracy
• Schedule appointments, meetings, and project-related arrangements to facilitate smooth operations
• Perform general office administration and filing to maintain an orderly work environment
• Provide ad-hoc administrative support to management as needed to assist with special projects

Preferred competencies and qualifications

• Basic understanding of quotations and invoicing processes to support project documentation
• Experience in interior design, renovation, construction, or related industries to better understand project context

Other Information

• Employment Type: Full-Time
• Industry: Interior Design / Renovation
• Company: OPUS Living