Office Assistant (Interior Design)

DESIGN CLINIQ PTE. LTD.; Singapore; On-site; SGD 20,088 - 27,900; Full time

Job summary

Design CliniQ Pte. Ltd., a Singapore-based interior design and construction company, is seeking an Administrative Assistant to support daily project coordination and administrative tasks.

You will help ensure smooth project execution and accurate documentation within the company. Responsibilities include coordinating projects, managing office supplies, scheduling site appointments, and preparing documentation.

Qualifications

• Basic administrative or project coordination experience preferred.
• Proficient in Microsoft Office applications including Excel, Word, Outlook, and OneNote.
• Strong communication skills with stakeholders.
• Excellent organizational skills and attention to detail.
• Able to multitask and work independently with minimal supervision.

Responsibilities

• Provide administrative support to coordinate ongoing projects and ensure timely completion
• Manage pantry orders, stationery supplies, and Taobao purchases to maintain office resources
• Schedule and coordinate office maintenance activities including aircon servicing and cleaning
• Organize and coordinate schedules, meetings, and site appointments for project teams if required
• Prepare, organize, and maintain accurate project documents and records for easy retrieval
• Liaise with internal teams, suppliers, and subcontractors to facilitate communication
• Track project progress and update reports to reflect current status and milestones
• Assist with preparing quotations, invoices, and basic project documentation to support finance operations if required
• Ensure all paperwork is properly filed, updated, and accessible for audit and reference
• Support Finance and HR departments with filing, organizing, and simple data entry tasks as needed
• Adapt to potential role changes, including transition to Admin Executive or Personal Assistant positions

Skills

Communication

Organizational skills

Multitasking

Tools

Excel

Word

Outlook

OneNote

Job description

Company Overview

Design CliniQ Pte Ltd is a Singapore-based interior design and construction company specializing in residential and commercial renovation solutions. They provide end-to-end project execution with a focus on functional, aesthetic, and client-focused designs.

Job Summary

You will support daily project coordination and administrative tasks to ensure smooth project execution and accurate documentation within the company.

Responsibilities

• Provide administrative support to coordinate ongoing projects and ensure timely completion
• Manage pantry orders, stationery supplies, and Taobao purchases to maintain office resources
• Schedule and coordinate office maintenance activities including aircon servicing and cleaning
• Organize and coordinate schedules, meetings, and site appointments for project teams if required
• Prepare, organize, and maintain accurate project documents and records for easy retrieval
• Liaise effectively with internal teams, suppliers, and subcontractors to facilitate communication
• Track project progress and update reports to reflect current status and milestones
• Assist with preparing quotations, invoices, and basic project documentation to support finance operations if required
• Ensure all paperwork is properly filed, updated, and accessible for audit and reference
• Support Finance and HR departments with filing, organizing, and simple data entry tasks as needed
• Adapt to potential role changes, including transition to Admin Executive or Personal Assistant positions

Preferred competencies and qualifications

• Basic administrative or project coordination experience preferred
• Proficient in Microsoft Office applications including Excel, Word, Outlook, and OneNote
• Strong communication skills to interact with multiple stakeholders clearly and professionally
• Excellent organizational skills to manage multiple tasks and maintain detailed records
• Ability to multitask and work independently with minimal supervision
• Responsible and detail-oriented with a proactive approach to work
• Singaporean, Permanent Resident, or Long-Term Visit Pass holder preferred

Other Information

Working Hours

• 5-day work week (Monday to Friday)
• 10:00 AM to 7:00 PM

Salary

• SGD $1800 – $2500 per month (basic), depending on experience