Admin Assistant

JMS CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 3,200 - 4,600; Full time

Job summary

JMS Construction Pte. Ltd. is seeking a detail-oriented Administrative Officer to support the office with daily clerical tasks and project-related documentation in Singapore. You will handle filing, data entry, invoicing, and coordination with customers and suppliers to keep operations running smoothly.

The role requires strong MS Word/Excel skills, good communication in English and Mandarin, and the ability to work independently while supporting multiple projects simultaneously.

Qualifications

• Bachelor's degree or equivalent in quantity surveying, building or construction management.
• Strong numerical ability for cost data analysis.
• Minimum O Level, Diploma or equivalent qualification.
• Preferably 1 year of administrative or clerical experience.
• Proficient in MS Office, esp. Word and Excel.
• Good communication and interpersonal skills; English and Mandarin.

Responsibilities

• Provide general administrative and clerical support to the office.
• Handle daily filing, documentation, data entry and record maintenance.
• Prepare quotations, invoices, delivery orders and other administrative documents when required.
• Assist with the preparation and submission of project-related documents.
• Coordinate with customers, suppliers and internal staff on administrative matters.
• Answer phone calls, respond to emails and handle general enquiries.
• Maintain proper filing systems for both physical and electronic documents.
• Assisting scheduling meetings and other administrative arrangements.
• Perform other ad-hoc duties assigned by the management.

Skills

Analytical Skills

Good communication and interpersonal

Education

Bachelor's degree in quantity surveying, building, or construction management

O Level/ Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description & Requirements

• 2. Cost Estimation: Prepare initial project budgets, cost plans, and Bills of Quantities (BOQ).
• 3. Tender and Contracts: Manage the bidding process, evaluate contractor submissions, and negotiate contract terms.
• 4. Financial Control: Monitor ongoing project expenditures, handle variation orders, and process interim progress payments.
• 5. Quality and Compliance: Verify that construction materials, procedures, and site work match regulatory standards and project specifications.
• 6. Final Accounts: Settle final accounts, resolve contractual claims, and complete project handover documents.

Required Qualifications and Skills Education

• 8. A bachelor's degree in quantity surveying, building, or construction management.
• 9. Analytical Skills: Strong numerical ability for precise measurements and cost data analysis

Job Responsibilities

• 11. Provide general administrative and clerical support to the office.
• 12. Handle daily filing, documentation, data entry and record maintenance.
• 13. Prepare quotations, invoices, delivery orders and other administrative documents when required.
• 14. Assist with the preparation and submission of project-related documents.
• 15. Coordinate with customers, suppliers and internal staff on administrative matters.
• 16. Answerphone calls, respond to emails and handle general enquiries.
• 17. Maintain proper filing systems for both physical and electronic documents.
• 18. Assisting scheduling meetings and other administrative arrangements.
• 19. Perform other ad-hoc duties assigned by the management.

Job Requirements

• 21. Minimum "O" Level, Diploma or equivalent qualification.
• 22. Preferably with at least 1 year of administrative or clerical working experience.
• 23. Proficient in Microsoft Office, especially Word and Excel.
• 24. Good communication and interpersonal skills.
• 25. Able to communicate effectively in English, Mandarin, both written and spoken.

Responsible, well-organized and able to work independently