Administrative Staff

PASONA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 35,000 - 45,000; Full time

Job summary

A leading technology company in Singapore is looking for an Accounting and Administrative Support professional to assist with various back-office tasks. The ideal candidate should possess a Bachelor’s degree or Polytechnic Diploma, with 1-2 years of accounting experience, preferably in Accounts Receivable and Accounts Payable. Proficiency in Google Workspace tools is advantageous. Candidates with Japanese language skills will have an added advantage, although it's not mandatory. This role provides an opportunity to engage with both local and international stakeholders.

Qualifications

• 1-2 years of Accounting experience in Accounts Receivable / Accounts Payable.
• Experience in Payroll is preferred.
• Strong skills in multitasking and organization.
• Ability to communicate effectively with Japanese-speaking counterparts is a plus.

Responsibilities

• Support accounting activities, including invoice creation.
• Liaise with accounting firms and handle payroll.
• Process government paperwork and maintain file organization.
• Support recruiting and internal audit activities.
• Manage website and provide ad hoc support.

Skills

Accounting experience

Communication skills

Time management

Interpersonal skills

Proficient in Google Workspace

Japanese language skills

Education

Bachelor’s degree or Polytechnic Diploma

Tools

Xero

Maju system

Google Sheets

Google Meet

Zoom

Microsoft Teams

Job description

• Industry: Science and Technology
• Nearest MRT: One North

Job Description

• Understand all projects being run by the company for back office purposes
• Support accounting activities, including creation of invoices through the Xero platform
• Liaise with Accounting firm (e.g. Prepare the necessary information for book keeping and send it)
• Payroll (using Maju system) and other HR admin (e.g. Leave management, using Google Sheets)
• Support recruiting activities (e.g. drafting of LOAs, On-boarding process.)
• Internal Audit (Accounts close at the end of Nov, shareholders' meeting at the end of Feb.)
• Support legal-related activities (creation of contracts, etc.)
• Process government-related paperwork (including filing of taxes)
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed
• Communication with various people locally and internationally
• Website management, if needed
• Possibility of providing back-office support to group companies and the start-ups which this company supports

Requirements

• Bachelor’s degree or Polytechnic Diploma holder
• At least 1-2 years of Accounting experience (Accounts Receivable / Accounts Payable)
• Experience in Payroll is preferred
• Japanese skill is an added advantage to read documents in Japanese and communicate with Japanese speaking counterparts (Not a must)
• Knowledge and experience of systems used in the back office is an advantage
• Strong interpersonal, time management, and communication skills
• Ability to multitask
• Proficient in Google Workspace tools, including Google Documents, Google Sheets, and Google Slides is a plus
• Proficient in usage of online meeting tools, including Google Meet, Zoom, and Microsoft Teams
• Journalizing experience and bookkeeping knowledge is a plus
• Science background or interest in science is a plus

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.