Administrative Officer

Stafflink Services; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A well-established engineering solutions provider in Singapore is seeking an Administrative Support role. You will manage vehicle administration, oversee office facilities, and provide general admin support. Ideal candidates should have a diploma in Business Administration and 2-3 years of relevant experience. Proficiency in Microsoft Office is essential. This position offers a standard working schedule with the possibility of managing various administrative tasks.

Qualifications

• 2–3 years of administrative experience in a corporate or engineering setting.
• Strong organizational skills and meticulous record-keeping.
• Willing to take initiative and support ad-hoc tasks.

Responsibilities

• Manage vehicle insurance, road tax, and mileage tracking.
• Oversee service contracts and coordinate cleaning staff.
• Arrange flights, hotels, and maintain travel records.

Skills

Proficient in Microsoft Office

Organizational skills

Communication skills

Education

Diploma in Business Administration or Office Management

Job description

Job Location

Location: Tuas West (walking distance from the MRT)

Working Hours: Monday - Friday: 9AM - 5:30PM, 9AM - 12PM (Saturday once a month)

A well-established engineering solutions provider specializing in marine, industrial, and technical services, delivering high-quality engineering support, repairs, and operational reliability for global clients.

Key Responsibilities

• Vehicle & Transport Administration – Manage vehicle insurance, road tax, servicing, traffic summons, mileage tracking, and disposal/transfer.
• Office Facilities & Vendor Coordination – Oversee service contracts, coordinate cleaning staff, and manage flowers/gift deliveries.
• Communications & Office Infrastructure – Manage corporate mobile plans, usage charges, and update office phone lists.
• Travel & Logistics – Arrange flights, hotels, and maintain travel records.
• Procurement & Inventory – Handle purchase requisitions, stock tracking, supplier invoices, and petty cash.
• Documentation & Meetings – Prepare meeting minutes, maintain Kaizen/Technical Contract Registers, and support document flow.
• General Admin Support – Provide reception coverage and assist management with ad-hoc administrative tasks.

Requirements

• Diploma in Business Administration, Office Management, or relevant field.
• 2–3 years of administrative experience, preferably in a corporate or engineering setting.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational skills, meticulous record-keeping, and the ability to multi-task.
• Good communication and interpersonal skills.
• Willing to take initiative and support ad-hoc tasks when required.
• Able to maintain good attendance, punctuality, and professionalism consistently.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chua Xue Min (Joesefyn)

EA Personnel Reg. No.: R23113090