Administrative Officer

GMP Technologies; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A logistics and administrative services firm in Singapore is seeking an Administrative Executive to manage local and overseas mail logistics, perform general administrative duties, and support HR functions. The ideal candidate should possess a secretarial education with at least 2 years of experience. This is an 8-month contract position, convertible to permanent, offering a salary of up to $3000.

Qualifications

• Possess secretarial education with 2 years working experience.

Responsibilities

• Manage local and overseas mail logistics.
• Perform general administrative duties.
• Provide weekly travel plan updates and manage hotel bookings.
• Support HR with onboarding and training records.
• Compile and report quarterly paper usage and staff statistics.

Skills

Secretarial education

Work experience (2 years)

Education

Certificate in Secretarial Studies

Job description

Responsibilities

• Manage local and overseas mail logistics, including preparing and dispatching mail to vessels, handling calls, mail distribution, and offsite document archiving.
• Perform general administrative duties such as printing, scanning, copying, maintaining office supplies, updating contact directories, and verifying invoices and phone bill expenses.
• Provide weekly travel plan updates, manage hotel bookings for staff and vessel masters, circulate public holiday notifications, and assist with staff pass applications and access control.
• Support HR with onboarding, training records, course enrollment, and employee registration. Coordinate medical check-up authorizations and liaise with vendors on insurance claims.
• Compile and report quarterly paper usage and staff statistics, manage marketing e-shop stock and gift distribution, and perform ad-hoc tasks as assigned by management.

Qualifications

• Possess secretarial education with 2 years working experience

Additional Information

• Located near promenade MRT Station
• Up to $3000
• 8 Month Contract (Convertible to Perm)

We regret that only shortlisted candidates will be notified.

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | Remus Gan | Registration No: R21102972