Administrative & Logistics Coordinator

Ethos Search Associates Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Ethos Search Associates Pte Ltd in Singapore is seeking an organized Administrative Coordinator to support meetings, events and engagements. You will raise PRs, book rooms, send calendar invites and ensure venues are prepared for use.

You will handle scheduling, logistics, documentation, email communications and simple slide updates, while maintaining tracking sheets and contact lists. Team collaboration and proactive problem solving are valued.

Qualifications

• Diploma or undergraduate preferred in Business, Admin, Engineering, or related fields.
• Strong organisational skills and attention to detail.
• Comfortable with Google Workspace (Docs, Sheets, Slides).
• Able to manage multiple tasks and follow up independently.
• Good written and communication skills.
• Interest in robotics or technology is a bonus, but not required.
• Able to use AI tools to support daily work and increase efficiency.

Responsibilities

• Provide administrative coordination for activities and meetings (such as raising PR, booking meeting rooms, sending calendar invites, ensuring the meeting venue is ready for its purpose).
• Support scheduling, logistics and documentation for company engagements and workshops (such as registrations and check-ins).
• Assist in preparing email communications, simple slide updates and programme documents
• Maintain tracking sheets (Google Sheets) for company engagements and follow-up actions
• Handle basic record-keeping, filing and updating of contact lists
• Coordinate logistics for visitors, delegations and research institute meetingsAny other programme support duties as assigned

Skills

Strong organisational skills

Attention to detail

Multitasking

Written communication

AI tools usage

Education

Diploma or undergraduate preferred (Business, Admin, Engineering, or related fields)

Tools

Google Workspace (Docs, Sheets, Slides)

Job description

Ethos Search Associates Pte Ltd in Singapore is seeking an organized Administrative Coordinator to support meetings, events and engagements. You will raise PRs, book rooms, send calendar invites and ensure venues are prepared for use.

You will handle scheduling, logistics, documentation, email communications and simple slide updates, while maintaining tracking sheets and contact lists. Team collaboration and proactive problem solving are valued.