Administrative & Events Coordinator

Ethos Search Associates Pte Ltd; Singapore; Presencial; SGD 40.000 - 60.000; Jornada completa

Descripción de la vacante

Ethos Search Associates Pte Ltd is seeking an Administrative/Operations Coordinator to support the center's day-to-day activities and events. The role focuses on operational excellence and regulatory compliance while delivering comprehensive administrative assistance to managers.

You will handle training, travel arrangements, meetings, minutes, purchasing, office supplies, onboarding, events, and reception duties, collaborating with teams and adapting to changing priorities.

Formación

• Excellent communication and interpersonal skills.
• Self-driven, meticulous with the ability to multi-task.
• Able to work independently and as part of a team.
• Flexible to adapt to changing priorities and handle unexpected situations.
• Eager to learn new knowledge and technology.

Responsabilidades

• Assist Directors/Management with internal training, claim, and leave submission.
• Facilitate arrangements for management overseas trips.
• Organize and coordinate meetings/visits, including assist in preparation of materials.
• Take meeting minutes and follow up on action items, when required.
• Handle requests and queries from management.
• Raise purchase requisitions for supported divisions/offices.
• Provide administrative support for events and visits.
• Support in reception duty covering and provide general assistance to visitors.
• Assist with onboarding of new hires in supported divisions/offices
• Maintain a systematic filing system.
• Update and manage office policies and procedures.
• Track, maintain, and order office supplies inventory.
• Maintain divisions/offices distribution list and contact lists.
• Assist in planning and executing internal and external events, ensuring all logistical details are managed effectively.
• Drive continuous improvement within the administrative and secretarial support organization
• Perform any other duties assigned by the Management or Reporting Officer

Conocimientos

Communication

Interpersonal skills

Organizational skills

Teamwork

Educación

Nitec in a related field

Herramientas

Microsoft Office

Descripción del empleo

Ethos Search Associates Pte Ltd is seeking an Administrative/Operations Coordinator to support the center's day-to-day activities and events. The role focuses on operational excellence and regulatory compliance while delivering comprehensive administrative assistance to managers.

You will handle training, travel arrangements, meetings, minutes, purchasing, office supplies, onboarding, events, and reception duties, collaborating with teams and adapting to changing priorities.