Executive Administrative Coordinator

Jobline Resources Pte Ltd; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

Jobline Resources Pte Ltd in Singapore is seeking an organized office administrator to support daily operations. You will prepare the workspace, handle printing of meeting materials, and keep meeting documents in order before sessions.

You will also upload files to OneDrive, manage calendars, coordinate travel arrangements, and assist with TRF submissions. A Diploma/degree in office admin is preferred, with strong multitasking and attention to detail.

Qualifications

• Diploma or degree in office administration or related field.
• Experience in secretarial tasks preferred.
• Proficient with document formatting and printing.
• Familiarity with OneDrive for file management.
• Strong attention to detail and accuracy.

Responsibilities

• Prepare the workspace, including simple office support tasks.
• Review emails and identify meeting materials requiring printing.
• Print and organise meeting documents for upcoming meetings in advance.
• Upload and maintain files on OneDrive.
• Review the calendar and support meeting preparations.
• Follow up on agendas for monthly one-on-one meetings with direct report.
• Manage calendar bookings and mark private appointments appropriately.
• Manage travel-related arrangements accurately.
• Ensure Travel Request Forms (TRFs) are completed correctly and submitted on time.
• Handle ad hoc administrative requests as needed.

Skills

Outlook proficiency

Multitasking

Attention to detail

Learning ability

Communication skills

Education

Diploma/Degree in office administration

Tools

Microsoft Word/Excel

Microsoft Outlook

OneDrive

Job description

Jobline Resources Pte Ltd in Singapore is seeking an organized office administrator to support daily operations. You will prepare the workspace, handle printing of meeting materials, and keep meeting documents in order before sessions.

You will also upload files to OneDrive, manage calendars, coordinate travel arrangements, and assist with TRF submissions. A Diploma/degree in office admin is preferred, with strong multitasking and attention to detail.