Administrative & Facilities Coordinator

Recruit Express Pte Ltd; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an organized administrative professional in Singapore to support daily office operations. The role involves coordinating meetings, handling correspondence, managing documents and processing procurement tasks.

You will work closely with multiple departments to ensure accurate filing, vendor coordination and compliance with internal controls. This position offers opportunities to contribute to workplace safety and process improvements.

Responsibilities

• Coordinate meetings, room bookings and refreshments.
• Provide general administrative support, including filing, scanning, photocopying and courier arrangements.
• Handle departmental correspondence and document management.
• Process purchase requisitions, purchase orders and invoices.
• Review vendor quotations and coordinate with suppliers.
• Maintain contracts, maintenance records, utility bills and audit documents.
• Prepare inter-company billings and debit notes.
• Manage employee access cards and facial recognition registrations.
• Coordinate facilities maintenance, site inspections and follow-up actions.
• Support workplace safety, risk assessments and compliance audits.
• Assist with tender documentation and project coordination.
• Manage incoming mail, stationery, pantry supplies and office consumables.
• Maintain company vehicle records.
• Perform other ad hoc administrative duties as assigned.

Job description

Recruit Express Pte Ltd is seeking an organized administrative professional in Singapore to support daily office operations. The role involves coordinating meetings, handling correspondence, managing documents and processing procurement tasks.

You will work closely with multiple departments to ensure accurate filing, vendor coordination and compliance with internal controls. This position offers opportunities to contribute to workplace safety and process improvements.