Corporate Events & Admin Specialist

PCS SECURITY PRIVATE LIMITED; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

PCS SECURITY PRIVATE LIMITED in Singapore is seeking an experienced Events Coordinator to plan and execute corporate events, manage venues, room layouts and A/V coordination.

You will liaise with caterers and transport providers, prepare materials, invitations and registrations, track RSVPs and expenses, process purchase orders and invoices, provide on-site support, create EDMs and event content, and keep intranet updates current.

Qualifications

• Diploma or Bachelor degree in business administration or related field.
• Minimum 3 years of related work experience.
• Experience in corporate event planning/coordination preferred.
• Able to work under tight deadlines in a fast-paced environment.

Responsibilities

• Plan and execute corporate events including venue booking, room setup, and A/V coordination.
• Coordinate with caterers, decorators, and transport vendors; obtain quotations and schedules.
• Prepare event materials such as EDMs, on-site registration, posters and checklists.
• Act as the main contact for attendees, send invitations and track RSVPs.
• Process purchase orders, track expenses, and handle vendor invoices.
• Provide on-site event support, manage registration, distribute materials.
• Create and publish EDMs, event articles, photos and videos.
• Manage intranet portal content with updates and announcements.

Skills

Event coordination

Vendor liaison

Communication

Deadline management

Education

Diploma/Bachelor Degree in Business Administration or related field

Tools

Microsoft Office Suite

Content Management System

SharePoint

Adobe

Job description

PCS SECURITY PRIVATE LIMITED in Singapore is seeking an experienced Events Coordinator to plan and execute corporate events, manage venues, room layouts and A/V coordination.

You will liaise with caterers and transport providers, prepare materials, invitations and registrations, track RSVPs and expenses, process purchase orders and invoices, provide on-site support, create EDMs and event content, and keep intranet updates current.