Administrative Executive

HO & WEE LLP; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A boutique law firm in Singapore is looking for a dependable Administrative Executive to support daily office administration, HR coordination, and provide secretarial duties to lawyers. The ideal candidate should have a diploma in Business Administration, 2–3 years of experience, and strong organizational skills. Proficiency in Microsoft Office is required, and Mandarin proficiency is an advantage. This role is essential for ensuring smooth office operations.

Qualifications

• 2–3 years of relevant experience in administrative or secretarial roles.
• Familiarity with HR processes and MOM regulations is preferred.
• Team player with a positive working attitude.

Responsibilities

• Provide general administrative support and manage office operations.
• Assist with HR coordination and recruitment activities.
• Support marketing efforts and manage vendor relationships.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Interpersonal skills

Attention to detail

Proficiency in Mandarin

Education

Diploma in Business Administration or related field

Job description

Ho & Wee LLP, a boutique law firm, is looking for a dependable and well-organised Administrative Executive to provide essential support in daily office administration, HR coordination, and provide secretarial duties to our lawyers. This is a support role that works closely with lawyers and the management team to ensure smooth office operations.

Office Administration & Secretarial Support

• Provide general administrative support, including answering phone calls, managing mail and couriers, ordering office supplies, and maintaining office tidiness.
• Assist with scheduling meetings, managing calendars, and coordinating appointments.
• Support lawyers with basic secretarial tasks, including formatting legal documents, printing, scanning, and filing.
• Manage and source for third-party vendors
• Liaise with external vendors (e.g., IT, courier, insurance agents).

HR & Recruitment Support

• Assist with posting job advertisements and coordinating interviews.
• Support work pass applications, renewals, and cancellations.
• Maintain and update employee records in a confidential manner.
• Provide administrative assistance for onboarding and offboarding processes.

Marketing & Website Support

• Assist with updating the firm’s website and digital platforms.
• Coordinate with vendors or service providers for marketing or design matters.
• Ensure materials and content are consistent with the firm’s branding.

Requirements

• Diploma or equivalent qualification in Business Administration or related field.
• 2–3 years of relevant experience in administrative or secretarial roles.
• Good working knowledge of Microsoft Office (Word, Excel, Outlook).
• Familiarity with HR processes and MOM regulations preferred.
• Good communication and interpersonal skills.
• A team player with a positive working attitude and attention to detail.
• Proficiency in Mandarin is an advantage due to dealings with Mandarin-speaking clients.

To Apply
Please email your resume to [e-mail], indicating your expected salary and availability.

We regret that only shortlisted candidates will be notified.