Administrative Executive

Firetronics Pte Ltd; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Firetronics Pte Ltd is seeking an administrative professional to manage calls, emails, reports and documentation for the operations team. The role requires meticulous record-keeping and the ability to handle invoicing, stock movement and staff records with accuracy.

Ideal candidates have a minimum of two years in administration, strong communication skills and the ability to work independently. Diploma holders are preferred, and HR or accounting background is a plus.

Qualifications

• Singaporean nationality preferred.
• Diploma holders preferred.
• Minimum 2 years of administrative experience.
• Customer service oriented and good interpersonal skills.
• Able to work independently.
• Good verbal & written communication skills.
• Proficient in Microsoft Office would be an added advantage.
• HR experience and accounting background is a plus.

Responsibilities

• Handle phone calls and email enquiries.
• Prepare service reports, quotations and job completion documents.
• Handle delivery orders, invoices and payment processing.
• Maintain accurate records of clients' contracts, equipment and service history.
• Perform filing, data entry and system updates related to the operations team.
• Provide administrative support to the operations team.
• Update stock movement.
• Maintain staff leave records.
• Check and maintain staff claim records.

Skills

Customer service

Interpersonal skills

Independent work

Verbal communication

Written communication

Education

Diploma

Tools

Microsoft Office

Job description

Key responsibilities

• Handling of phone calls and emails enquiries

• Prepare service reports, quotations and job completion documents

• Handling of Delivery orders, invoices and payment processing

• Maintain accurate records of clients contract, equipment and service history

• Perform filing, data entry and system updates related to operations team

• Provide administrative support to operations team

• Updating of stock movement

• Maintain staff leave record

• Check & maintain staff claim record

About you

• Singaporean

• Diploma Holders Preferred

• Minimum 2 years work experience in administrative duties

• Customer Service Oriented & Good Interpersonal Skills

• Able to work independently

• Good verbal & written communication skills

• Proficient in Microsoft Office would be an added advantage

• Added value with HR Experience and accounting background