Administrative Executive (5 days per week)

Elec-Pro Technology Pte Ltd; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

Elec-Pro Technology Pte Ltd in Singapore seeks an Admin Executive to support daily operations, procurement, invoicing, and asset management. This role works closely with a prestigious listed organisation and requires strong Excel and data skills.

The successful candidate will handle common admin tasks, coordinate with finance, manage vendor relationships, and assist in onboarding and internal communications. 5-day work week, on-site.

Qualifications

• Higher Nitec, Diploma or Degree in any discipline.
• Proficient in Excel and other data management software.
• Technical or services background to support customer requirements.
• Team player with ability to multi-task.

Responsibilities

• General Administration: Manage daily office operations and provide administrative support to staff.
• Invoice Management: Review invoices, coordinate with finance, and maintain records.
• Purchasing: Procure office supplies and maintain vendor relationships.
• Asset Tracking: Maintain inventory of office assets and monitor usage.
• Information Dissemination: Act as internal communications contact and assist onboarding.

Skills

Excel proficiency

Data management

Multitasking

Team collaboration

Education

Higher Nitec/ Diploma/ Degree

Tools

MS Office Suite

Vendor management software

Job description

Admin Executive ( 5 days per week )

Our Company is working closely with a Prestigious Public Listed organisation in Singapore. Due to our dynamic expansion in projects, we are looking for

Responsibilities:

General Administration:

• Manage daily office operations and provide administrative support to staff.
• Organize and maintain filing systems, both electronic and paper based.

Invoice Management:

• Review and verify the accuracy of invoices and payment requests.
• Coordinate with the finance department to ensure timely processing of invoices.
• Maintain records of all financial transactions and documentation.

Purchasing:

• Procure office supplies and equipment as needed, ensuring cost-effectiveness.
• Establish and maintain relationships with vendors and suppliers.
• Monitor inventory levels and reorder supplies when necessary.

Asset Tracking:

• Maintain an updated inventory of office assets, including furniture, equipment, and technology.
• Track asset usage and ensure proper maintenance and care.

Information Dissemination:

• Act as a point of contact for internal communication, distributing information to staff as needed.
• Prepare and distribute company-wide announcements, memos, and reports.
• Assist in onboarding new employees by providing necessary information and resources.

Requirements:

• Higher Nitec/ Diploma/ Degree in any discipline
• Knowledge of Excel and other data management software
• Technical background and/or Services background to support the customer requirement
• Team player and able to multi-task efficiently