HR&Administrative Executive

Wotransfer Pte. Ltd.; Singapore; On-site; SGD 30,000 - 48,000; Full time

Job summary

Wotransfer Pte. Ltd. is seeking an organized administrator/HR assistant to support the Singapore office. You will coordinate courier shipments, manage records, and maintain a compliant office environment while supporting onboarding/offboarding and attendance reporting.

The role requires sharp communication, independent work, and familiarity with local HR practices. Candidates should have at least 1 year in admin/HR and strong Microsoft Office skills.

Qualifications

• Minimum 1 year of experience in administration, HR, or related field.
• Prior experience in Singapore's local recruitment landscape is advantageous.
• Proficient in Microsoft Office, especially Excel, for attendance reporting.
• Able to work independently with minimal supervision; strong communication and interpersonal skills.
• Familiarity with the Singapore Employment Act and local HR practices is a plus.
• Salary will be negotiated based on experience.

Responsibilities

• Coordinate courier shipments, tracking, and real-time delivery updates.
• Liaise with courier companies to ensure timely logistics information and handle exceptions.
• Manage courier documentation and prepare logistics performance reports.
• Provide admin support for Singapore office operations and office supplies management.
• Organize meetings, receive visitors, and maintain a compliant office environment.
• Attend to daily admin tasks such as mail, calls, and data entry.
• Onboarding and offboarding support; maintain HR records.

Skills

Excel

Interpersonal skills

Administration

Tools

Microsoft Office

Job description

Key Responsibilities:

1. Business Courier Tracking and Follow-up

• Coordinate company business courier shipments and distribution, including order tracking, logistics coordination, and real-time updates on delivery status.

• Liaise with courier companies to ensure the accuracy and timeliness of logistics information, and handle exception orders and customer complaints efficiently.

• Manage courier-related documentation, regularly update system data, and prepare logistics performance reports.

2. Singapore Office Daily Operations

• Provide comprehensive administrative and clerical support, including document management (receiving, dispatching, archiving, safekeeping), office supplies procurement and inventory management, and daily maintenance of office equipment.

• Organize and coordinate meetings (book rooms, prepare materials, take minutes), receive visitors, and maintain a tidy, safe, and compliant office environment.

• Handle daily administrative tasks such as mail forwarding, phone answering, data entry, and coordinate the resolution of ad-hoc operational issues.

3. Employee Relations

• Employee Relations: Foster a harmonious and collaborative workplace culture within the Singapore office. Serve as a point of contact for staff concerns to maintain positive employee relations.

• Onboarding & Offboarding: Assist in the full employee lifecycle process, ensuring smooth execution of onboarding and offboarding procedures in compliance with company policies and local regulations.

4. Attendance Management & HR Data

• Attendance Tracking: Oversee daily attendance operations for the Singapore office. Prepare accurate monthly attendance reports, specificallyverifying leave records and clock-in/out data to ensure compliance and accuracy.

• Record Maintenance: Maintain and update employee personnel files (both hard and soft copies) and rosters. Assist in generating basic HR reports as required by management.

5. Other Administrative Support

• Provide reception and logistical support during industry exhibitions or corporate events.

• Respond promptly to ad-hoc requests from customers, stakeholders, or the operations team.

Requirements:

• Minimum 1 year of experience in administration, human resources, or a related field.Prior experience in Singapore's local recruitment landscape is highly advantageous.

• Ability to work independently with minimal supervision and possess strong computer literacy (Proficient in Microsoft Office Suite, especiallyExcel for attendance reporting).

• Proactive attitude, strong learning agility, excellent communication and interpersonal skills, and a proven team player.

• Familiarity with the Singapore Employment Act and local HR practices is a plus.

• Salary will be negotiated based on experience and qualifications.