Office Experience & Events Coordinator

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

Ambition Group Singapore PTE. LTD.

is seeking a proactive Workplace Experience Coordinator to manage in-office experiences, oversee reception, security, and relationships with service providers, and ensure a smooth day-to-day operation of the office. You will coordinate catering, office maintenance, events, and setup for meetings, maintain calendars and documentation on Confluence/SharePoint, and provide cross-coverage for the broader facilities team.

Qualifications

• Minimum Diploma and above.
• Minimum 1-3 years of workplace experience as a coordinator or similar administrative role.
• Excellent communication and interpersonal skills, both written and verbal.

Responsibilities

• Managing In-Office Experience.
• Oversee reception and visitor check-in, act as on-site security when needed, and manage relationships with service providers (catering, supplies, maintenance).
• Ordering and organising catering for lunch and internal gatherings, and planning and executing office-wide events.
• Owning and developing vendor relationships across catering and office maintenance, and coordinating maintenance works and services.
• Serve as a contact point for events and meetings, managing setup requirements, and providing hands-on support for events, room configurations, deliveries, and mail.
• Monitor and respond to tickets, emails, Slacks, and calls, routing requests appropriately.
• Maintaining office and pantry supplies, keeping the space well-stocked and presentable
• Maintaining calendars, files, and shared documentation across collaboration platforms such as Confluence and SharePoint
• Providing cross-coverage for the wider facilities team when required.

Skills

Communication

Interpersonal skills

Documentation

Teamwork

Event support

Vendor coordination

Education

Diploma or higher

Tools

Confluence

SharePoint

Slack

Ticketing system

Job description

Ambition Group Singapore PTE. LTD.

is seeking a proactive Workplace Experience Coordinator to manage in-office experiences, oversee reception, security, and relationships with service providers, and ensure a smooth day-to-day operation of the office. You will coordinate catering, office maintenance, events, and setup for meetings, maintain calendars and documentation on Confluence/SharePoint, and provide cross-coverage for the broader facilities team.