Administrative Assistant (with Employment Agency Experience)

JWEN MARKETING PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A recruitment agency in Singapore seeks an experienced Administrative Assistant. The role includes providing vital administrative support to recruiters, maintaining candidate databases, and ensuring compliance with recruitment procedures. The ideal candidate must have strong skills in communication, organization, and MS Office. This position offers competitive salary and potential career growth within a dynamic team.

Benefits

Competitive salary and benefits

Career development opportunities

Qualifications

• Proven experience as an Administrative Assistant in an employment/recruitment agency.
• Strong knowledge of recruitment processes and onboarding procedures.
• Ability to multitask and work under tight deadlines.

Responsibilities

• Provide administrative support to recruiters and management.
• Handle incoming calls and client inquiries.
• Maintain candidate databases and applicant tracking systems.
• Assist with candidate onboarding and scheduling.
• Prepare reports and ensure compliance with regulations.

Skills

Organizational skills

MS Office proficiency

Communication skills

Multitasking

Attention to detail

Professionalism

Tools

ATS/CRM systems

Job description

Job Title: Administrative Assistant (with Employment Agency Experience)

Location: Central
Employment Type: Full-time

About Us

We are seeking an experienced Administrative Assistant with prior experience in an employment/recruitment agency to join our dynamic team and support our day-to-day operations.

Key Responsibilities

• Provide administrative support to recruiters and management, ensuring smooth daily operations.
• Handle incoming calls, emails, and candidate/client inquiries in a professional and timely manner.
• Maintain and update candidate databases, job postings, and applicant tracking systems (ATS).
• Assist with candidate onboarding, including collecting documentation, preparing contracts, and compliance checks.
• Schedule interviews, client meetings, and assessments.
• Prepare reports, correspondence, and other documents as needed.
• Ensure compliance with data protection and agency regulations.
• Support billing, invoicing, and timesheet management for temporary staff.
• Perform general office administration duties, including filing, scanning, and maintaining records.

Requirements

• Proven experience as an Administrative Assistant in an employment/recruitment agency (essential).
• Strong knowledge of recruitment processes, employment contracts, and onboarding procedures.
• Proficiency in MS Office (Word, Excel, Outlook) and familiarity with ATS/CRM systems.
• Excellent organizational skills with strong attention to detail.
• Strong verbal and written communication skills.
• Ability to multitask and work under tight deadlines.
• High level of professionalism, confidentiality, and customer service.

Preferred Skills

• Experience with compliance checks (right-to-work, reference checks, etc.).
• Familiarity with payroll support and invoicing.
• Knowledge of employment laws and agency regulations.

What We Offer

• Competitive salary and benefits package.
• Opportunity to grow within a supportive and professional team.
• Exposure to a fast-paced recruitment environment.
• Training and career development opportunities.