Administrative Assistant #School #JurongEast

Yellow Ribbon; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Yellow Ribbon is seeking a School Administrative Assistant to manage reception duties, support administrative tasks, assist teachers, and attend to student needs to ensure smooth daily operations.

You will greet visitors, handle inquiries, perform data entry, assist with reports, and support bursary processing while maintaining an orderly school office. The role emphasizes communication with students, parents, and staff in a busy educational environment.

Qualifications

• Data entry and office support tasks for daily operations.
• Strong communication with students, parents, and staff.
• Provide timely assistance to teachers and administrative staff.
• Greet visitors and manage telephone enquiries.
• Assist in preparation of reports and correspondence.
• Support bursary documents and office duties.

Responsibilities

• Greet and assist walk-in visitors and respond to inquiries.
• Perform data entry, mail handling, and letter preparation.
• Assist teachers with admin tasks and parent communications.
• Attend to unwell students and supervise early dismissals for safety.
• Receive and verify bursary applications to support financial aid processing.
• Support general office duties to maintain organisation and efficiency.

Skills

Data entry

Communication

Customer service

Interpersonal skills

Multitasking

Education

Secondary schooling

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Summary

You will manage reception duties, support administrative tasks, assist teachers, and attend to student needs to ensure smooth daily operations in a school environment.

Responsibilities

• Greet and assist walk-in visitors and respond promptly to telephone enquiries to maintain effective communication
• Perform data entry, handle mail, prepare letters, and process received goods to support office administration
• Assist teachers by managing administrative tasks, contacting parents, and preparing reports to facilitate educational activities
• Attend to unwell students, latecomers, and those requiring early dismissal to ensure student welfare and safety
• Receive and verify bursary application documents to support financial aid processing
• Support general office duties to maintain an organized and efficient work environment

Preferred competencies and qualifications

• Minimum secondary school qualification preferred
• Preferably 2 years of office administration experience, especially in a school environment
• Proficient in Microsoft Word, Excel, and PowerPoint to complete administrative tasks efficiently
• Good communication, interpersonal, and customer service skills to interact effectively with students, parents, and staff
• Organised, proactive, and able to multitask in a fast-paced environment to manage multiple responsibilities

Other Information

Working Hours

• Monday to Friday: 6:30 AM – 4:00 PM
• Lunch Break: 1 hour daily