Administrative Assistant/Pioneer

Private Advertiser; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

Private Advertiser is seeking an Administrative Assistant for a school setting in Singapore. The role covers front desk duties, mail handling, basic first aid, and supporting logistics and clerical tasks. Staff rotate across duties and sign an undertaking to safeguard official information.

The contract runs until 31 May 2027 with a 42-hour week. Qualifications include completed secondary education or relevant experience; strong communication, organisation skills and proficiency in Word/Excel are

Qualifications

• Strong communication and people skills required.
• Comfortable working in a fast-paced school setting.
• Must show initiative and be able to work with minimal supervision.
• Good team player with strong organisational abilities.

Responsibilities

• Manage General Office counter; handle walk-ins and calls.
• Provide basic first aid to pupils with minor injuries.
• Manage incoming/outgoing mail and stationery distribution.
• Maintain cleanliness of General Office, reception, storerooms and sickbay.
• Perform administrative duties: filing, sorting, photocopying, shredding.
• Support logistics and operations: packing, deliveries, collections.
• Track and replenish first-aid supplies in general and special rooms.
• Rotate across front desk and backend admin duties as needed.
• Sign undertaking to safeguard official information.

Skills

Interpersonal skills

Fast-paced environment

Initiative

Team player

Organization skills

Word & Excel basics

Education

Secondary education completed

Experience considered if incomplete education

Job description

Personnel (1) – Administrative Assistant

Contract Period: End at 31 May 2027 (or adjusted according to the actual start date after the issuance of LOA).

Personnel to be deployed at the following hours:

• Mondays, Tuesday, Thursday & Friday: 7:00am to 4:30pm, inclusive of 1hr lunch break
• Wednesday: 7:00am to 4.00pm, inclusive of 1hr lunch break
• Service not required on Saturdays, Sundays and gazette public holidays

Note: Working hours may be changed based on school need. However, the number of working hours per week will remain the same i.e. 42 hours per week.

Job Scopes：

1. Managing the General Office counter
   • Attending to walk-in visitors and phone calls
   • Handling enquiries from students, parents, and stakeholders
2. Providing basic first aid for pupils with minor injuries (i.e., small cut, bruises etc.)
3. Managing incoming and outgoing mail
4. Maintaining cleanliness and tidiness of:
   • General Office
   • Reception area
   • Storerooms and workspaces
   • Sickbay
5. Managing office supplies and stationery distribution
6. Performing administrative duties such as:
   • Filing, sorting, photocopying, and shredding documents
7. Supporting logistics and operations, including:
   • Packing and distributing materials
   • Coordinating deliveries and collections
8. Tracking and replenishing first-aid supplies (General Office and Special Rooms)
9. Performing any other ad-hoc duties assigned

All personnel shall:

• Support and cover one another when required
• Be rotated across duties when necessary
• Be capable of performing both front desk and backend administrative roles

Note: Both deployed personnel are required to sign an undertaking to safeguard official information.

Requirements:

Both Personnel shall minimally have the following qualifications, skills and experience:

Qualifications

• Completed secondary school education
• Those who did not complete secondary school education, but with relevant working experience may also be considered

Skills

• Good interpersonal and communication skills
• Comfortable with working in a fast-paced environment
• Resourceful and able to prioritise work to meet deadlines
• Takes initiative and is able to work under minimal supervision
• Good team player
• Good organisation skills
• Basic knowledge of Microsoft Word and Excel

Experience Personnel should preferably have at least 3 years of experience performing duties such as:

• Managing front office operations (attending to visitors, answering phone calls, handling enquiries)
• Providing administrative support (filing, sorting, photocopying, record-keeping, document handling)
• Supporting school operational and logistical tasks (managing supplies, coordinating deliveries, replenishing first-aid items)
• Previous experience working in a primary school or educational environment is a plus.