Operation Executive - Marine Parade

GAIN EMPLOYMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

GAIN EMPLOYMENT SERVICES PTE. LTD. is seeking an Operations Executive to support the Vice-Principal (Administration) and Operations Manager in the daily running of a primary school in Singapore.

You will handle administrative tasks, coordinate facilities, and help maintain a safe, well-organised environment for pupils. The role requires an O level or equivalent with at least two years in operations, strong MS Office skills, and the ability to work with teachers, staff and parents in a

Qualifications

• Possess a minimum GCE 'O' Level qualification or equivalent, with at least 2 years of operations, logistics, and/or estate management.
• Experience in an administrative cum operations role in a school or child-centric environment is a plus.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) is required.
• Strong interpersonal and communication skills, vendor negotiation abilities, and crisis-management capability.
• Good organisational skills with the ability to multitask and work with teachers, staff, and parents.

Responsibilities

• Assist in managing operational processes including scheduling, correspondence, and documentation, and coordinate logistics for school events and meetings.
• Promptly address and log facility defects, feedback, or operational disruptions raised by staff or pupils.
• Supervise contractors for maintenance and ensure classrooms, playgrounds, and labs are clean and safe.
• Collaborate with OSOs on daily cleaning schedules and asset maintenance.
• Liaise with vendors on facility matters and assist in preparing reports and administrative documents.
• Assist with procurement of products and services for operational needs, including inventory management.
• Support safety protocols and the secure arrival/dismissal of pupils, ensuring premises remain compliant.
• Maintain accurate records and be prepared for ad hoc duties assigned by VPA or OM.

Skills

Interpersonal communication

Vendor negotiation

Crisis management

Organisational skills

Team collaboration

Education

GCE O' Level qualification

Tools

Microsoft Office

Job description

Contract Period: From 02 Nov 2026 to 31 Oct 2027 with an option to extend the Contract for a further period of one year.

Working hours:

• Mondays to Fridays: 8:00am to 5:00pm, inclusive of 45 mins lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services:

The Operations Executive provides essential administrative and operational support to the Vice-Principal (Administration) (VPA) and Operations Manager (OM) in the day-to-day running of a primary school. This role is suited for a detail-oriented and organised individual who enjoys working in a school environment and is genuinely committed to maintaining a safe, well-functioning, and welcoming space for young pupils.

Key Responsibilities & Duties

• Assist in managing the school's operational processes, including scheduling, correspondence, and documentation, as well as coordinating logistics for school events, programmes, examinations, emergency exercises, and meetings.
• Promptly address and log facility defects, feedback, or operational disruptions raised by staff or pupils.
• Assist in supervising business partners and contractors for building maintenance, cyclical repairs, and infrastructure improvements, and conduct routine checks on school facilities including classrooms, playgrounds, and specialised rooms such as Science Laboratories and AVA rooms to ensure high standards of cleanliness and safety.
• Collaborate with the school's team of Operations Support Officers (OSOs) on daily cleaning schedules and asset maintenance.
• Liaise with vendors, contractors, and external stakeholders on facility and operational matters, and assist in preparing reports and administrative documents.
• Assist with the procurement of products and services relating to operational requirements, including supporting and managing internal systems, as well as procurement and inventory management of school supplies and equipment.
• Support the school's safety and security protocols, including overseeing the safe arrival and dismissal of pupils and ensuring that school premises are well-maintained and compliant with safety requirements.
• Assist with asset and inventory tracking and renovation project planning and work closely with the VPA, OM, and relevant team members to set up proper records and ensure that existing documentation and records are kept accurate and up to date.
• Undertake any ad-hoc duties as assigned by the VPA or OM.

Qualifications, skills and experience:

• Possess a minimum GCE 'O' Level qualification or equivalent, with at least 2 years of experience in operations, logistics, and/or estate management.
• Prior experience in an administrative cum operations role is an advantage, and experience working in a school or child-centric environment would be a plus.
• Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint is required, and general computer literacy is essential for managing school systems and digital workflows.
• Strong interpersonal and communication skills, vendor negotiation abilities, and the capacity to manage crisis situations calmly and effectively
• Strong organisational skills, a patient and nurturing disposition, and the ability to multitask and adapt to shifting priorities as needed.
• A collaborative team player who works well with teachers, staff, and parents, and is comfortable navigating a dual reporting structure.
• A Fire Safety Manager (FSM) certification or Workplace Safety and Health (WSH) certification would be an added advantage.