Admin Assistant - Kaki Bukit

GAIN EMPLOYMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

GAIN EMPLOYMENT SERVICES PTE. LTD. in Singapore is hiring a friendly Receptionist/General Admin staff for a 1-year contract with a potential extension.

You will handle phone calls, log messages, manage counter queries, process mail, data-entry, and assist with student welfare and basic first aid support at the front desk. Minimum GCE N level, strong communication and customer service, team player attitude, proficiency in MS Office, and a neat, patient demeanor to support school staff, parents

Qualifications

• Minimum GCE 'N' level.
• Good communication and inter-personal skills.
• Team player with initiative.
• Good customer service skills.
• Mature, pleasant, patient disposition.
• Proficient in MS Office.

Responsibilities

• Reception duties: handle phone calls, record logs, take messages; attend to visitors and queries; manage counter duties; assist with goods delivery; disinfect front counter daily.
• General admin duties: data entry, filing, photocopying; manage mails; support school events; maintain tidiness of reception and Sick Bay; manage stock of uniforms; assist as required.

Skills

Good communication

Team player

Customer service

Mature disposition

First aid knowledge

Education

GCE 'N' level

Tools

MS Office

Job description

Contract Period: From 1 Jan 2027 to 31 Dec 2027 with an option to extend the contract for another year

Working hours:

• Mon... to ...
• Fri... etc
• Service not required on Saturdays, Sundays, gazetted public holidays
• Personnel will be deployed for two (2) weeks during both June and December holidays

Scope of Services:

Reception Duties

• Handling of phone calls and recording phone logs and taking message
• Performing administrative work such as photocopying, filing and etc
• Managing counter duties such as attending to students, parents and walk-in visitors’ queries
• Responding to enquiries and providing general useful information
• Attending to goods delivery on behalf of staff
• Caring of unwell students by rendering basic assistance
• To conduct wipe down using disinfectant for front counter on a daily basis.

General Admin Duties

• To provide admin support for school staff, school events and activities
• Attend to students coming school late and/or leaving school early
• Assist in the dissemination of information such as school circulars, parents’ messages, etc
• Handle and keep track of lost and found items
• Handle incoming and outgoing mails
• Assist in office admin duties such as data entry, filing, photocopying, etc
• Maintain cleanliness and tidiness of the Reception and Sick Bay area at all times
• To manage and upkeep stock of spare uniform
• To support any other general admin duties as and when required.
• Any other duties assigned based on school’s needs

Qualifications, skills and experience:

Qualification

• Minimum GCE “N” level

Other Requirements

• Good communication and inter-personal skills
• Team player with initiative
• Good customer service skills
• Mature individual with a pleasant disposition, is polite, patient, caring and positive
• Proficient in MS Office
• Basic first aid knowledge and prior experience working in a school environment will be an advantage