Admin Assistant - Yishun

GAIN EMPLOYMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 28,000 - 38,000; Full time

Job summary

GAIN EMPLOYMENT SERVICES PTE. LTD. in Singapore seeks an experienced Administrative/Reception Assistant for a fixed-term contract from 1 January 2027 to 31 December 2027, with an option to extend for one year.

The role covers general administration and front desk duties at a Primary School and MOE Kindergarten. Applicants should have at least 3 GCE N Level passes including English and Mother Tongue, plus 3 years of administrative experience.

Qualifications

• 3 GCE N Level passes including English and Mother Tongue.

Responsibilities

• Assist in counting, sorting, packing and distributing brochures to teachers and students.
• Assist in the dissemination of information: school circulars, parents’ messages.
• Inventory management of spare uniforms and first aid items.
• Update Organisational Chart when new staff joins or resignations occur.
• Update the attendance system daily using the IT-enabled attendance tracking system.
• Any other duties assigned by School Leaders, Administrative Managers or Operation Managers.

Skills

Reception duties

Administrative tasks

Customer service

Inventory management

Attendance tracking

Education

GCE N Level (3 passes including English & Mother Tongue)

Tools

IT-enabled attendance system

Microsoft Office

Job description

Contract Period: From 1 January 2027to 31 December 2027 with an option to Extend: a further period of 1 year.

Working hours:

• Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5hr lunch break
• Fridays: 7:00am to 3:30pm, inclusive of 0.5hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services:

General Administration

• Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
• Assist in the dissemination of information: school circulars, parents’ messages.
• Inventory management of spare uniforms and first aid items.
• Assist with the updating of Organisational Chart when new staff joins or resigning staff leaves.
• Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
• Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Reception

• Cover front desk customer service duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/ vendors/ staff etc.
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escape such cases to other colleagues in the office immediately if it is beyond superficial cases of injuries.
• Handle/ support situation when student(s) vomited and soiled their clothes.
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
• Assist in receiving of goods and incoming mails.
• Maintain tidiness of the reception area at all times.

Experience:

• 3 years of working experience as administrative role (based on exact years of experience eg. 7.5 years of experience will be regarded as 7 years).

Qualification:

• 3 GCE “N” Level Passes including English and Mother Tongue language.